Hr Executive jobs in Malaysia

To provide comprehensive, senior-level administrative and secretarial support to the Managing Director, ensuring efficient management of daily affairs, effective use of their time, and professional representation of the office.

Manage and maintain the MD's complex diary, scheduling appointments, prioritizing commitments, and resolving conflicts.

Proactively manage the MD's time and workflow, anticipating needs and preparing for upcoming tasks.

Screen and handle incoming/outgoing calls, emails, and general correspondence, responding professionally on behalf of the MD.

Draft, format, and edit confidential documents, reports, presentations, and briefing papers.

Serve as a primary point of contact between the MD, staff, clients, and external stakeholders.

Organize and service board, committee, and internal meetings, including preparing agendas, compiling papers, and taking accurate minutes.

Liaise with board members, Chairman, and Company Secretary as required.

Arrange complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport.

Manage expense reporting and reconciliation.

Maintain confidential files, records, and databases with high integrity.

Conduct research and gather data to support the MD's decision-making.

Ensure the MD's office is well-equipped and operational.

Assist with event planning, project support, and HR administration (contracts, onboarding) as needed.

Full Spectrum of handling day-to-day HR operations including payroll administration, statutory contributions (EPF, SOCSO, EIS, HRDF & PCB).

Absolute integrity when handling sensitive information.

Exceptional time management, planning, and prioritization.

Excellent written and verbal communication skills.

Ability to take initiative and anticipate needs.

Strong command of MS Office (Outlook, Word, Excel, PowerPoint) & HR Systems.

Flexibility to handle ambiguity and a dynamic environment.

A Diploma or Bachelor’s Degree in Business Administration, Secretarial Science, or a related field is preferred.

Generally 2–5 years of experience in secretarial or administrative roles, with a strong preference for experience supporting C-level executives.

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Secretary to the Chair?
• Do you have secretarial experience?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How would you rate your Bahasa Malaysia language skills?
• How would you rate your English language skills?