Hr Executive jobs in Malaysia

The Senior HR Executive will support the HR Manager in implementing HR strategies and managing HR operations. This role covers the entire employee lifecycle, including recruitment, onboarding, attendance and leave management, payroll processing, staff claims, insurance, company events, probation and exit processes, performance management, and HR reporting. The Senior HR Executive acts as a key point of contact for employees and management, ensuring compliance and smooth HR operations.

• Assist in creating job postings, shortlisting candidates, and conducting interviews.
• Coordinate with department heads to fulfill manpower requirements.
• Manage onboarding processes including documentation, orientation, and induction programs.

• Maintain accurate and up-to-date employee records.
• Handle HR documentation, including contracts, letters, and HR reports.
• Ensure compliance with statutory requirements (EPF, SOCSO, HRDF, etc.).

• Monitor attendance and leave records of employees.
• Approve and track leave applications, compensatory off, and overtime.
• Ensure timely and accurate submission of attendance data for payroll processing.

• Process payroll accurately and ensure salaries and statutory contributions are paid before the deadline.
• Verify attendance, leave, overtime, and claims before payroll processing.
• Ensure compliance with statutory deductions and contributions (EPF, SOCSO, etc.).
• Maintain payroll records for audit and reporting purposes.
• Verify all staff claims (travel, medical, allowances, etc.) for completeness and accuracy.
• Process approved claims and ensure payments are made before deadlines.
• Maintain proper records of claims for audit and reporting purposes.

• Manage employee insurance policies, including medical, group, and personal coverage.
• Ensure timely renewal of all insurance policies before expiration.
• Coordinate with insurance providers and communicate policy updates to employees.

• Support planning, coordination, and execution of company events, team‑building activities, and employee engagement programs.
• Assist in budget tracking, vendor coordination, and event logistics.
• Promote participation and ensure smooth event operations.

• Assist in implementing performance appraisal systems and KPI tracking.
• Ensure performance reviews for new employees are conducted before the end of probation period.
• Send reminders to supervisors regarding pending appraisals, confirmations, or performance reviews.
• Support HR Manager in promotions, confirmations, and performance evaluations.

• Act as a point of contact for employee queries and grievances.
• Support in resolving workplace conflicts and disciplinary actions.
• Promote a positive work culture and employee engagement activities.

• Coordinate training sessions, workshops, and development programs.
• Track and report on employee training requirements and HRDF claims (if applicable).
• Ensure HR policies, procedures, and company handbook are implemented and adhered to.
• Support HR Manager in updating policies and communicating them to employees.
• Ensure compliance with labor laws and company regulations.

• Arrange employment exit interviews and manage the full exit process.
• Ensure proper clearance, return of company assets, and documentation completion.
• Provide exit reports and feedback to HR Manager for further action.

• Prepare and submit monthly HR reports, including headcount, turnover, leave, claims, payroll, insurance, events, probation reviews, and manpower cost.
• Provide analysis and recommendations for HR metrics to management.

• Any other tasks assigned by the management from time to time.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 3-5 years of experience in HR, preferably in IT or Engineering company.
• Strong knowledge of Malaysian labor laws, HR policies, payroll, staff claims, insurance, probation, and exit processes.
• Experience with HRIS/HR software (Infotech, SAP, or similar) is an advantage.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Problem‑solving and decision‑making abilities.
• Proactive, detail‑oriented, and able to ensure payroll accuracy and timely payment, staff claims, insurance renewals, and HR deadlines.