Hr Assistant jobs in Malaysia

Manage full-cycle recruitment, from sourcing and screening to interviewing and onboarding. Partner with hiring managers to understand manpower needs and create targeted sourcing strategies. Build and maintain a strong talent pipeline, including niche and specialist roles. Assist in forming annual HR plans that align with business goals. Provide HR insights, talent data, and recommendations to management for decision-making. Support organisational development initiatives such as restructuring, capability building, and culture enhancement. Contribute to continuous improvement of HR processes and policies.

Performance Management

Support the implementation of performance appraisal cycles. Guide managers on performance reviews, documentation, and performance improvement plans. Ensure fairness, transparency, and compliance in performance practices.

Employee Engagement & Retention

Plan and execute engagement programmes, team-building activities, and wellbeing initiatives. Analyze engagement feedback and propose actionable improvements. Support retention strategies by monitoring turnover data and conducting stay/exit interviews.

Employee Relations & Compliance

Provide advice to employees and managers on HR policies, disciplinary matters, and grievance handling. Ensure HR practices comply with Employment Act and relevant Malaysian legislation. Maintain accurate employee records in accordance with PDPA requirements.

Payroll & HR Operations

Coordinate monthly payroll inputs and validate data accuracy with Finance. Oversee statutory contributions (EPF, SOCSO, EIS, HRD Corp). Ensure timely preparation of letters, contracts, HR reports, and manpower data.

Talent Management & Development

Support competency framework development and talent mapping exercises. Coordinate training needs analysis (TNA), annual training plans, and programme evaluation. Track career progression, succession planning, and leadership development initiatives. Provide coaching support to managers on staff development conversations.

• Bachelor’s degree in Human Resource Management, Business Administration, Psychology, or related field.
• Minimum 5 years of HR generalist experience, preferably with exposure to consultancy or professional services.
• Good command of Malaysian labour laws and HR best practices.
• Proven experience in talent acquisition and talent management.
• Strong interpersonal skills, analytical thinking, and ability to partner with senior stakeholders.
• Proactive, organised, and able to manage multiple priorities in a fast-paced environment.
• Good communication skills in English, Chinese and Bahasa Malaysia.

Location: Kuala Lumpur, Malaysia