puestos de Procurement Executive en Malasia

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• Manage end-to-end procurement processes in full compliance with the university’s policies and procedures.
• Handle a wide range of procurement activities, including the sourcing and purchasing of goods, services, and facility-related projects such as maintenance and renovation.
• Prepare and review procurement documents including purchase proposals, requisitions, RFQs, tender evaluations, contracts, FATs, and PCFs.
• Support procurement planning and contribute to cost optimization and process improvement initiatives.

• Communicate with various departments/schools to understand their procurement needs and provide timely and professional support.
• Offer guidance and training to departmental procurement representatives to ensure alignment with procurement policies and procedures.

• Assist in the selection, evaluation, and negotiation of vendors to ensure product/service/project quality, delivery timeliness, and value for money.
• Conduct supplier performance reviews and maintain effective working relationships.
• Perform market research, supplier analysis, and cost benchmarking to support procurement decisions.

• Participate in the on-site management of construction, renovation, and maintenance projects.
• Coordinate with contractors, suppliers, and relevant internal teams to ensure project progress, safety, and compliance with contract terms.
• Monitor on-site work schedules, resolve issues as they arise, and help ensure projects are completed on time and within budget.

• Maintain accurate and complete procurement records for audit and reporting purposes.
• Support internal audits, compliance checks, and the preparation of procurement reports as required.

• Work collaboratively with team members, sharing responsibilities and providing coverage during peak workloads or staff absences.
• Perform other related duties as assigned by the supervisor.

• Bachelor’s degree or above in Procurement, Business, Engineering, or related fields.
• At least 2 years of procurement experience, preferably with exposure to construction or facility projects.
• Familiar with procurement procedures, tendering, and vendor management.
• Strong organizational and communication skills; able to handle multiple tasks under pressure.
• Proficient in MS Office; experience with ERP or procurement systems is a plus.
• Basic knowledge of construction or engineering terms is preferred.
• Mandarin proficiency and CAD skills are advantages.
• Detail-oriented, proactive, and a good team player.

Interested candidates are encouraged to submit their applications online via “Apply Here” or email their CV, along with copies of academic transcripts and supporting documents, to recruit_admin@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.

Xiamen University Malaysia (XMUM), the first Chinese university branch campus in Malaysia (Reg. No. DULN009(B)), is an extension of Xiamen University (XMU), established in 1921 by Tan Kah Kee. XMU is ranked 198th globally by US News & World Report (2024-2025). XMUM combines world-class teaching, research excellence, and cultural diversity, aiming to nurture ethical, talented individuals who contribute to the progress of Malaysia, China, and Southeast Asia. As a dynamic and inclusive institution, XMUM seeks committed, qualified individuals to join its team and support its mission of global educational excellence.