Executive jobs in Malaysia

Manage the Executive Director’s schedule, appointments, and meetings to ensure effective time management.

Prepare meeting materials, take minutes, and follow up on action items.

Draft, proofread, and format correspondence, reports, and presentations with accuracy and professionalism.

Handle confidential and sensitive information with discretion.

Coordinate travel, accommodation, and logistics for business trips or events.

Maintain systematic digital and physical filing for reports, correspondence, and key company documents.

Serve as the primary liaison between the Executive Director and internal/external stakeholders, including clients, vendors, and staff.

Coordinate and monitor cross-departmental communications to ensure clarity, timely responses, and accountability.

Prepare briefing notes and summaries for meetings, projects, and site visits.

Follow up on internal and external correspondence to ensure timely closure of pending matters.

Cross-check and verify all reports and submissions from departments (Finance, HR, Operations, Procurement, Cost Control, etc.) for accuracy, completeness, and alignment with company standards.

Maintain a master task tracker to monitor assignments and deliverables from all staff and departments.

Consolidate updates, identify gaps or delays, and highlight key issues for the Executive Director’s attention.

Ensure reports, dashboards, and SOP updates are submitted according to timelines and reporting schedules.

Assist in preparing client proposals, quotations, and presentations.

Support coordination of company events, site visits, and meetings with clients or partners.

Accompany the Executive Director to key meetings to document minutes and follow up on outcomes.

Handle confidential HR and financial information with integrity and discretion.

Assist the Executive Director with personal or ad-hoc matters as assigned.

Maintain a high level of professionalism, confidentiality, and trust in all dealings.

• Education
  • Business Administration / Management
  • Accounting / Finance
  • Hospitality Management
  • Operations Management

  Bachelor’s Degree in one of the above fields (strongly preferred). Diploma holders may be considered only with 5+ years of relevant experience.

• Experience
  • Minimum 3 years experience as: Personal Assistant / Executive Assistant, Operations Executive / Operations Coordinator, Administrative Executive in a corporate environment, Finance/Costing Assistant (advantage).
  • Experience in F&B, service industry, hospitality, or fast‑paced SME environment will be highly beneficial.
• Technical Skills
  • Microsoft Excel (advanced: data validation, basic financial analysis)
  • Microsoft PowerPoint – preparing polished decks for clients and management
  • SharePoint / Cloud Filing Systems – document control, uploading, versioning
  • Ability to review and cross‑check operational, HR, and costing reports
  • High integrity and confidentiality
  • Strong critical thinking and analytical skills
  • Excellent communication skills (written and verbal)
  • Mature and professional demeanor
  • Strong follow‑up discipline
  • Detail‑oriented and meticulous
  • Strong sense of ownership (“don’t need reminders”)
  • Organized and systematic working style
  • Ability to work under pressure and manage multiple priorities
  • Assertiveness without being aggressive (important when chasing staff for outputs)
• Language Skills Excellent proficiency in written and spoken English, Bahasa Malaysia, and Mandarin is required.
• Other Requirements
  • Able to work beyond normal office hours when required to support urgent or time‑sensitive matters.
  • Must remain responsive during weekends or public holiday, when necessary, especially for critical operational, client, or management issues.
  • Highly trustworthy and reliable in handling confidential HR and financial information, with strict adherence to discretion and data privacy.
  • Able to assist the Executive Director with personal matters when needed, while always maintaining professionalism and confidentiality.

AI Job match analysis Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Executive Director?
• Which of the following Microsoft Office products are you experienced with?
• Have you worked in a role where your duties included proof reading and sub‑editing?
• Which of the following languages are you fluent in?

Hospitality & Tourism 101-1,000 employees

The House of Taste Sdn Bhd (味之居) is a leading contract catering company committed to innovation, excellence, and sustainability.

We specialize in delivering end-to-end catering solutions, from managing corporate cafeterias to executing high‑profile events and exclusive VIP dining services. Every solution is designed with precision to balance quality, cost control, and customer satisfaction.

Our mission is simple yet powerful: To elevate lives and businesses with responsible catering solutions. This mission is underpinned by our values — Service to Community, Integrity, Teamwork for Success, Customer‑Focused Innovation, Excellence in Execution, and a “Yes, We Can” spirit.