Office jobs in Malaysia

Manage the Managing Director’s daily schedule, appointments, and calendar.

Organize meetings, prepare meeting materials, minutes, and follow-up action items.

Handle confidential documents, reports, and correspondence with strict professionalism.

Draft emails, letters, and internal communications on behalf of the MD.

Prepare, file, and maintain both physical and digital documents (quotations, agreements, invoices, proposals, HR documents, etc.).

Assist in preparing business proposals, presentations, and reports.

Ensure timely tracking of important deadlines, renewals, and submissions.

Liaise with internal teams (sales, technical, finance, operations) to follow up on tasks assigned by the MD.

Coordinate with external stakeholders such as suppliers, partners, and customers.

Serve as the main contact point for matters that require MD attention.

Assist in arranging travel itineraries and meetings.

Help oversee office administrative tasks when needed.

Support MD in project coordination, task monitoring, and documentation control.

Must-Have:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication (English, Malay, Mandarin is an advantage).
• High level of integrity, confidentiality, and professionalism.
• Proficient in MS Office.
• Able to work under pressure and prioritize work effectively.

Good-To-Have:

• Tech-savvy, able to coordinate tasks digitally.
• Proactive, resourceful, and able to make decisions independently.

• Work directly with the Managing Director of a fast-growing IT solutions company.
• Exposure to strategic business operations and decision-making.
• Opportunity to grow into a Senior Executive Assistant / Office Manager role.
• Dynamic, fast-paced environment with a strong learning culture.