Office jobs in Malaysia

Senior Human Resources & Administration Executive – responsible for a broad range of HR and administrative functions.

• Full spectrum of Human Resources functions including manpower planning, recruitment, orientations, letters & memos, training & development, compensation & benefits, performance appraisal & disciplinary matters.
• Payroll processing including overtime, commission, allowances, yearly bonus, increment, EA forms preparation and ensure all payments & deductions are in compliance with statutory requirements and submitted by due date.
• Develop and implement HR & admin policies & procedures, planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Manage manpower planning and work closely with department heads on hiring needs.
• Educate employees on company policies, keep employee handbook current, and handle employee disciplinary matters, grievances, and conflict resolution.
• Prepare & submit all relevant HR letters/documents/certificates as per the requirements of employees in consultation with management.
• Maintain HR records – record new hires, transfers, terminations, changes in job classifications, merit increases, tracking vacation, sick and leave applications.
• Prepare HR reports and provide HR advisory support to management and work with management to strategically plan HR initiatives to benefit the company.
• Administer compensation & benefits, payroll coordination, and statutory compliance (EPF, SOCSO, EIS, PCB).
• Plan and execute training & development programs, including HRDF claims where applicable.
• Initiate and implement any necessary changes to help boost worker productivity (better assessment processes, incentive programs etc.).
• Handle daily general administration (including buildings), office or equipment maintenance and other office support activities.
• Maintain office supply levels, reorder when appropriate & monitor purchasing of new material with attention to budgetary constraints and tracking of petrol cards/company phone line, etc. spending.
• Request quotations for all administration works, source suppliers and liaise with vendors on quotation; maintain strong relationships with vendors and keep price data in order to get best pricing on supplies & services.
• Arrange company events and meetings & minutes.
• Perform other ad-hoc tasks as required by management.

• Bachelor’s Degree graduate or equivalent.
• Proficient in both written and verbal Chinese, English and Malay.
• Minimum 5–8 years of HR experience, with at least 3 years in a senior executive role & above.
• Well versed with Malaysia Employment Act and its practices, Industrial Relation Act & Statutory.
• Excellent communication, interpersonal, and leadership skills.
• Ability to handle confidential matters professionally and independently.