Building/Admin Executive

CHARTWELL PROPERTY MANAGEMENT SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management firm in Kuala Lumpur is looking for a Building/Admin Executive to provide administrative and customer service support at commercial/residential properties. The role involves payment collections, correspondence handling, and office management duties. The ideal candidate should have a diploma and at least 2 years of relevant experience, alongside proficiency in Microsoft Office and building management software. The job offers a flexible schedule with occasional overtime and a salary range of RM2500 - RM3500 based on experience.

Qualifications

• At least 2 years of relevant administrative experience.
• Experience in Building Management as Building Executive or equivalent is preferred.

Responsibilities

• Provide administrative assistance to owners, residents, and visitors.
• Assist in compilation of reports and ensure timely submissions.
• Handle inward and outward correspondences and keep records.
• Perform all office administrative duties.
• Coordinate building maintenance issues with the technical department.

Skills

Good interpersonal and communication skills

Self-driven & team player

Basic financial / accounting knowledge

Well versed in Microsoft Office

Experience in building management software

Education

Diploma holder or relevant certification

Tools

Microsoft Office

UBS (BSM)

Condo Master

Advelsoft

CSS software

iNeighbour

Job description

The incumbent (Building/Admin Executive) would be assigned to be based at our client's site - commercial/residential/ mixed-development property and will report to the Property Manager. The Building/Admin Executive will perform administrative and customer service support to the residence.

The Building/Admin Executive also responsible to collect payments, issuing receipts, involves in the AGM, EGM preparation, and handles all ad hoc projects.

This is a full-time position, plus occasional overtime. Due to the nature of the position, the hours are flexible to fit the need, but typically include Monday to Friday from 9:00am-5.00pm and Saturday 9.00am-1.00 pm, with occasional weekend requirements when needed.

Responsibilities

• Provide Administrative assistance to the owners / or residents, visitors, contractors, etc. and provide directions and general assistance.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Handle all inward and outward correspondences.
• Keep records of all necessary information, documents, etc.
• Perform all office administrative duties, including the filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Making requisition of management office stationery and maintain inventory
• Provide other administrative support to the office when necessary.
• Handle/manage and coordinate the issues related to building maintenance with technical department.
• Prepare report after each time Building inspection is done with the BM’s support.
• To carry out other duties that may be assigned from time to time by the Property Manager.

Key Requirements

• Diploma holder / other relevant professional certification with at least 2 years of relevant administrative experience.
• Basic requirement experience in Building Management as Building Executive or equivalent
• Basic financial / accounting knowledge is preferred
• Self-driven & team player
• Good interpersonal and communication skills to build rapport within the working team and residents/tenants
• Well versed in Microsoft Office
• Experience in using UBS (BSM) / Condo Master / Advelsoft / CSS software / iNeighbour is required.

Note: Please ensure details like address, current salary and expected salary is stated clearly in the CV.

Salary Offered :RM2500 - RM3500 based on experience