TEMPORARY ADMIN ASSISTANT (QUALITY ASSURANCE, ACADEMIC)

Universiti Teknikal Mara Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Part time

Job summary

A leading academic institution in Malaysia is seeking a Temporary Admin Assistant to provide vital support for academic-related processes. The role involves managing student records, handling inquiries, and assisting in organizing academic events. Candidates should hold a Bachelor or Diploma in a relevant field and have proficiency in Microsoft Office. Strong organizational skills and good communication in Bahasa Malaysia and English are essential. This position offers an opportunity to thrive in a dynamic academic environment.

Qualifications

• Education: Bachelor or Diploma in relevant field.
• Experience: Previous administrative or clerical experience is an advantage.
• Skills: Proficient in Microsoft Office applications, strong organizational and communication skills.

Responsibilities

• Provide administrative support for academic-related processes.
• Manage and update student records and academic documents.
• Assist in handling student enquiries and administrative tasks.
• Organize academic events and coordinate logistics.
• Support daily office operations and other units as required.

Skills

Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

Strong organizational skills

Time management skills

Attention to detail

Good communication skills in Bahasa Malaysia

Good communication skills in English

Education

Bachelor or Diploma in Business Studies / Administration or any related field

Job description

TEMPORARY ADMIN ASSISTANT (QUALITY ASSURANCE, ACADEMIC)

The Temporary Administrative Assistant (Academic Services) provides administrative and operational support to ensure the smooth running of academic-related processes and activities. This role supports the Academic Services Unit in handling documentation, student matters, coordination of academic events, and general office tasks.

KEY RESPONSIBILITIES

• 1. Academic Administration Support
  • Assist in the preparation, filing, and updating of academic documents, records, and correspondence.
  • Manage and update student records, course files, and academic information as required.
• 2. Student Services & Support
  • Assist in handling student enquiries regarding academic matters.
  • Provide administrative support for student registration, assessments, exams, and academic appeals.
• 3. Documentation & Reporting
  • Prepare letters, memos, reports, and other documentation for Academic Services.
  • Ensure accuracy and confidentiality of all academic records.
  • Assist in data entry and compilation of academic reports when needed.
• 4. Coordination of Academic Activities
  • Assist in organizing academic events such as briefings, meetings, examinations, and workshops.
  • Coordinate logistics, venue booking, and administrative arrangements for academic functions.
• 5. General Office Administration
  • Handle incoming calls, emails, and inquiries related to academic services.
  • Support daily office operations such as document distribution, filing, and record-keeping.
  • Assist other units when required to ensure seamless workflow.

QUALIFICATIONS

• 1. Education: Bachelor or Diploma in Business Studies / Administration or any related field.
• 2. Experience: Previous administrative or clerical experience is an advantage.
• 3. Skills: Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
  • Strong organizational and time management skills.
  • Attention to detail and accuracy in work.
  • Good communication skills in both written and spoken Bahasa Malaysia and English.
  • Ability to work independently and as part of a team.