Office Administration jobs in Malaysia

Shanghai Shuoyao Technology is a global leader in AI computing infrastructure, providing efficient, stable, and secure computing power for AI training and inference. With deep expertise in deploying and managing large-scale, high-performance computing clusters worldwide, we ensure 24/7 operational excellence through our intelligent O&M platform and international support network. As we expand our footprint in Malaysia, we are building a diverse and collaborative team where every member's contribution is valued.

We are seeking an experienced and strategic HR & Administration Manager to be a foundational leader for our new Malaysia team. You will own the full spectrum of talent acquisition and office operations, playing a pivotal role in establishing our local presence and shaping a positive, inclusive workplace culture. This is more than a management role—it's a key leadership opportunity to drive growth and build a thriving team within a fast-paced, multicultural global organization.

• End-to-End HR Management: Lead all HR functions including recruitment, employee relations, compensation & benefits, and performance management. Ensure compliant operations while actively fostering an engaging, respectful, and inclusive team environment.
• Localization & Compliance: Ensure all HR and administrative practices fully comply with Malaysian regulations (Employment Act, EPF, SOCSO, taxation, etc.). Serve as the crucial liaison between headquarters and the local team for reporting and alignment.
• Office & Facility Management: Oversee all aspects of the office environment, facilities, vendor management, and daily administrative operations to provide efficient, secure, and supportive logistics for the team.
• Team Leadership & Collaboration: (If applicable) Guide, develop, and manage the performance of the local admin team, enhancing overall effectiveness and professional growth.
• Budget & Cost Control: Develop and manage the HR & Administration budget, optimizing resource allocation for cost efficiency.

• Bachelor's degree or above in Human Resource Management, Business Administration, Psychology, or a related field.
• Full professional proficiency in both English and Mandarin (verbal and written) is essential. Must be able to seamlessly use both languages for communication, negotiation, and documentation.
• Minimum of 5 years of comprehensive HR generalist experience, including at least 2 years of hands-on office administration or operations management.
• Prior experience in a standalone HR & Admin role within a multinational corporation's subsidiary or an international company is highly preferred.
• In-depth, practical knowledge of Malaysian labor laws, employment practices, social security schemes, and commercial administrative procedures is a critical requirement.

• HR Expertise: Proficient in all HR modules with the ability to develop and execute localized HR strategies and processes that support business objectives.
• Administrative Acumen: Strong planning, coordination, and execution skills for office management. Excellent at multitasking and integrating resources.
• Compliance & Risk Management: Sharp awareness and rigorous implementation of local compliance requirements to effectively mitigate operational risks.
• Communication & Influence: Exceptional cross-cultural communication skills and interpersonal sensitivity. Skilled at collaborating with diverse colleagues, senior management, and external partners.

• A proactive problem-solver with strong judgment and decision-making abilities.
• Highly responsible and professional, meticulous, and adaptable to a dynamic work environment.
• Possess team leadership aptitude or experience, with a passion for coaching and a genuine collaborative spirit.
• Enthusiastic about building a diverse, equitable, and inclusive workplace.

• A Key Leadership Role: Be a foundational member of the Malaysia team, directly influencing business growth and organizational culture.
• Global Career Platform: Exposure to international management practices and projects, with clear pathways for professional development and advancement.
• Investment in Your Growth: Support for relevant professional training, industry conferences, and certification programs.
• A Diverse & Inclusive Culture: We are committed to fostering a respectful environment where differences are valued, voices are heard, and everyone feels supported.
• Competitive Compensation: A comprehensive market-competitive salary and benefits package commensurate with your experience and capabilities.

We are proud to be an equal-opportunity employer. We hire, develop, and retain talent based on merit and business needs, and are committed to creating a workplace where everyone feels they belong.