Office Administration jobs in Malaysia

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Our client is an established manufacturing company specializing in industrial coatings and surface treatment solutions for industrial and construction applications. The company has a stable workforce in Malaysia and maintains close collaboration with regional and China-based stakeholders.

We are seeking a mature and independent Senior HR & Admin Executive to manage end-to-end HR operations and office administration. This role requires strong hands‑on HR expertise, compliance knowledge, and the ability to liaise effectively with regional stakeholders to support business operations.

Human Resources (Core Functions)

Manage the full HR lifecycle including recruitment, payroll, onboarding, and offboarding

Oversee daily HR operations and maintain accurate employee records with strict confidentiality

Handle employee relations & engagement, working closely with senior management to resolve issues pragmatically

Ensure full compliance with Malaysian labor laws, government statutory requirements, and internal policies

Manage HR policies, employee handbook, external audits, and statutory reporting

Coordinate training & development, including HRD Corp grant application, levy submission, and claims

Manage insurance renewals (GPA, GHS, Life Insurance) and arrange employee health screenings

Immigration & Statutory Coordination

Manage work permit, permanent resident application and renewal processes

Handle related government statutory matters (PCB and other relevant submissions)

Administration & Office Management

Issue internal memos, gazetted public holiday notices, and internal communications

Oversee general office administration, facilities management, and office supplies

Support ad‑hoc assignments as required by management

Bachelor’s Degree in Human Resources, Business Administration, or related field

Minimum 8–10 years of HR & office administration experience in organizations with 60+ employees

Strong knowledge of Malaysian employment laws and statutory regulations

Able to speak, read, and write Mandarin, as the role requires regular liaison with China‑based stakeholders

Proven ability to multitask, prioritize, and work independently

Mature, reliable, and highly discreet in handling sensitive matters

Competitive basic salary

Attractive annual bonus and yearly increment

Local or overseas company trips

At least one week off during Chinese New Year & Hari Raya (no AL or UL deduction)

Additional leave on 31st December

Health screening once every two years

Life insurance coverage for employees with 5 years and above service

Interested applicants, kindly send your resume in MS WORD format to careers@trustrecruit.com or please click on Apply Now and provide the below details in your resume.

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EA Personnel: AJ

License No. JTKSM 1580

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What can I earn as a Human Resources and Administration Executive