Office Administration jobs in Malaysia

As the Manager of Finance & Corporate Administration functional group in RMA Fiventures Malaysia, the candidate leads and oversees finance related activities as well as office administrative tasks in the Malaysia office and workshop. This role requires the candidate to be meticulous and adaptable, to effectively support and work cohesively with other functional groups and business stakeholders both within Malaysia and regionally.

• Education: Degree / Diploma in Business Administration and/or Financial Management / Professional Accounting or equivalent.
• Experience
  • At least 3 years of accounting / financial and management reporting experience in relevant industry.
  • Experience in full set accounting for business with Consulting, Engineering, Procurement, Construction and Commissioning (EPCC) scope of works.
  • Experience preparing Consolidated Financial Reports with multiple subsidiaries.
  • Experience in managing and overseeing daily operation of the Finance & Office Administration team is advantageous.
• Technical Knowledge
  • Strong knowledge in financial practices and international standards.
  • Proficient in Microsoft Excel.
• Interpersonal & Communication Skills
  • Exhibit leadership quality with good interpersonal and communication skills.
  • Professional and clear communicator to effectively engage with internal teams and external stakeholders.
  • Good interpersonal skills for effective communication within multi-disciplinary functional teams and other stakeholders.
  • Proficiency in relevant languages within the region is a plus for effective work with local based vendors and clients.
  • Self-motivated, able to work independently, and adaptable to dynamic management styles.
  • Maintains a proactive approach in challenging work environments.

• Ensure compliance with accounting, tax, and statutory requirements, including corporate tax laws and regulations.
• Handle group consolidation, inter-company transactions, foreign currency accounting, and monthly, quarterly, and yearly financial reporting.
• Prepare full set of accounts, financial statements, and related documentation, along with all billings, payments, and staff claims.
• Timely completion of annual audits, tax submissions, regulatory reporting, and SST returns.
• Perform financial planning and analysis, verify AP payments, and review management accounts for the group and subsidiaries.
• Maintain accurate financial records, liaise with overseas accounts and external auditors, and assist with corporate secretarial duties and business analyses when required.
• Manage Giro, Telegraphic Transfer (TT), Letter of Credit (LC), Contract Bonds, and BGs.
• Handle office administration, clerical duties, filing, and other administrative duties as assigned.

Reports to: Local Director / GM, and F&CA Managers in HQ.

• Annual Wage Supplement (AWS) / 13th Month Bonus, prorated for complete number of months of service at year end from Jan—Dec.
• Paid Annual Leave (AL) entitlement starting from 14 days, increases yearly by 1 day up to a maximum total of 22 days AL.
• Entitlement to all Selangor State and Federal Government gazette public holidays.
• Hospitalisation & Surgical Insurance coverage.
• Outpatient medical and dental claims policy.
• Complimentary office parking.
• Training and development opportunities.
• Outstation and travel allowance / claims policy.

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How would you rate your English language skills?
• Have you completed a professional qualification in accounting?
• Which of the following accounting tasks are you familiar with?