Office Administration jobs in Malaysia

Malaysia Healthcare Travel Council – Kuala Lumpur, Kuala Lumpur

Manage day to day HR operations and managing day-to-day office administration, with a strong focus on employee engagement activities. This role ensures smooth office operations, effective HR coordination, and a positive employee experience across the organisation.

Role Description:

Office Administration

Manage day-to-day office operations including facilities, workspace arrangements, office supplies, and pantry management.

Provide support to office operations through a variety of administrative and clerical tasks, including document preparation and handling correspondence (incoming and outgoing).

Oversee inventory and procurement of office and pantry supplies, ensuring timely restocking and cost-effectiveness.

Manage vendors and service providers including monthly utilities, cleaners, security, maintenance, and office suppliers.

Manage and process invoices, including data entry, tracking payments, and liaising with finance and vendors to resolve billing discrepancies.

Handling incoming phone calls, emails, and correspondence in a professional and timely manner

Liaise with suppliers, vendors, and building management to resolve office-related matters efficiently.

To manage Company' vehicle's summons, petrol usage, mileage record, road tax, insurance renewal and maintenance request as per request.

Ensure proper documentation, filing, and record-keeping for office administration activities.

Ensure timely renewals of all necessary insurance, agreements and contracts to keep the company compliant.

Assist in managing and monitoring departmental budgets, ensuring all expenses are accurately recorded and within allocated limits.

Ensure the workplace is safe, secure, and well-maintained in coordination with the OSHA requirement.

Employee Engagement & Internal Activities

Take lead, organize,plan,andcoordinate employee engagement initiatives, wellness programmes, and internal events within the approved budget.

Monitor the outcome, propose the improvement plans & prepare relevant report.

Support employee communication initiatives related to engagement activities and HR programmes.

Promote a positive and inclusive workplace culture through engagement initiatives

Human Resources Support

Support the HRA department in other ad-hoc administrative duties as required, such as assisting with HR-related tasks (attendance, leave requests) and facilitating communication with candidates.

Assist in leave administration, and HR-related documentation

Ensure adherence to HR policies, SOPs, and relevant labour regulations.

Additional Responsibilities

To undertake any other duties as directed by the Immediate Supervisor and Management as and when required.

Requirement:

Academic background: Hold a Bachelor's Degree in Business Administration, Management, or a relatedfield.

Related Work Experience: Minimum 2–3 years of experience in Human Resources support and/or Office Administration. Prior exposure to employee engagement activities and office operations with a strong ability to manage multiple tasks and priorities will be an added advantage.

Technical Skills:

Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook)

Processing purchase orders and payment requests

Office supply inventory and procurement

Soft Skills:

Familiar with company SOPs and compliance procedures

Multi-tasking and time management

Ability to work under pressure or short notice

Strong organizational and coordination skills with attention to detail.

Well organized with strong attention to detail

Language Skills (if any): Proficiency in both written and spoken English and Bahasa Melayu.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .

Do you want to receive recommendations for similar jobs?

By creating an email alert, I agree to Jora's Terms and Privacy Policy and can unsubscribe anytime. If I'm below legal age requirements, I have parental consent for Jora to process my data.