Office Administration jobs in Malaysia

Job Description

• Assist with basic HR functions such as staff record management, onboarding arrangements, and coordination of HR documentation.
• Manage office administration duties including procurement of office supplies, filing, scheduling, and supporting general daily operations.
• Support the company in locating and setting up new office or warehouse spaces.
• Work closely with the sales team to process orders, coordinate deliveries, track logistics, and maintain updated sales reports.
• Follow up with internal teams and external partners to ensure smooth order fulfillment and client satisfaction.

• Liaise with third‑party vendors such as logistics providers, warehouses, and outsourced accounting teams.
• Ensure accurate and timely communication with partners to support business continuity.

• Provide Mandarin‑to‑English (and vice versa) translation support for internal and external communications.
• Assist in bridging communication gaps between Mandarin‑speaking teams and local stakeholders.

• Assist with tasks related to new business setup, market entry operations, and cross‑functional coordination.
• Take on additional responsibilities as assigned during the company’s growth and transition phases.

• Language Proficiency: Fluent in Mandarin (spoken & written) for translation and communication; basic proficiency in English and/or Malay for local coordination.
• Experience: 1‑3 years of experience in HR, administration, or sales support. Prior experience in Chinese companies or the electromechanical/home appliances industry is a strong plus.
• Education: Diploma or higher in Business Administration, Human Resources, or a related field.
• Skills & Qualities: Strong communication, coordination, and organizational skills. Proactive, flexible, and capable of multitasking in a dynamic startup or fast‑paced environment. Attention to detail and a problem‑solving mindset.