Office Administration jobs in Malaysia

We are looking for a reliable and organised Office & HR Manager to support the smooth running of our Kuala Lumpur office. This role will provide day-to-day support across finance, HR, payroll, and general administration functions.

You will work closely with the UK HR team to support all HR-related activities in Malaysia, ensuring alignment with global practices while maintaining full compliance with Malaysian employment law. The ideal candidate will be detail-oriented, proactive, and able to manage multiple administrative tasks with minimal supervision.

We are Trade Nation. We help our customers power up their trading through killer insights, transparent costs, and fairer ways to trade. We’re innovators, and proud of it. And we’ve grown a lot in our decade as a market-leading low-cost trading powerhouse. Our reach is global through our teams in the UK, Australia, Portugal, South Africa, Seychelles and The Bahamas.

Founded on transparency, forged in trust and powered by people, we’re committed to empowering our customers to outperform the markets. How? By minimising expenses and harnessing technology to prioritise the lowest trading costs.

But enough about us. Let’s hear about you.

You’re something special. You pride yourself on being unique and bringing your own history to the table – finding solutions to daily challenges in a way that can’t be done by anyone else. Maybe you talk a big game, maybe you don’t. The important thing is that you do what you say and follow through to see every customer thrive.

You don’t play with the bumpers up. That means breaking out of your lane when needed to help others – or forging your own completely. Every problem is our problem and that’s how you see it too. Because Trade Nation’s people have a shared vision, and you want to be part of making it a reality.

You know when to take the right sort of risks, the ones that push you to be better. You’re not afraid to try, fail, and then try harder. But don’t worry, you’ll have all the support you need to thrive with us at Trade Nation, and we can’t wait to enable you to learn and grow.

Ready to roll up your sleeves and get stuck in?

We have each other's backs

There when we need each other most

We challenge each other

Be more creative, more curious, more bold

We thrive together

Taking our work to the next level

We form strong bonds

Through team building and social events

We don’t judge

Instead, we teach and are open to learning

We step up

Taking ownership and supporting each other to do the same

Finance & Payroll Support

• Prepare and process monthly payments, including salaries, utilities, rent, and supplier invoices.
• Coordinate payroll matters with external providers, ensuring timely submission of statutory payments (EPF, SOCSO, EIS, LHDN, HRDF).
• Support finance and audit requirements by maintaining proper records and liaising with auditors, tax agents, and company secretaries.
• Assist with company invoicing, expense claims, and basic bookkeeping tasks.

Office Administration

• Manage day-to-day office operations, including utilities, vendor coordination, and building management matters.
• Handle renewals of company licences, tenancy agreements, and other local filings.
• Organise company travel, events, and meetings as needed.
• Ensure compliance with office safety and maintenance requirements.
• Support office setup activities (vendors, equipment, workspace readiness).

HR

• Review and maintain up-to-date HR policies, the employee handbook, and ensure compliance with statutory requirements.
• Provide operational support in areas including onboarding, recruitment and offboarding as directed by the UK HR team.
• Maintain accurate employee records, leave tracking, and insurance documentation.
• Assist with HRDF matters, training coordination, and employee communications.
• Provide expert guidance on employee relations and performance management in accordance with Malaysian employment law.

• Degree or diploma in Business Administration, Accounting, or Human Resources, or completion of an HR-related course (e.g., HRDC-recognised programmes), or equivalent relevant work experience.
• Minimum of 3 years’ experience in HR and office administration.
• Fluent in English and Bahasa Malaysia, both written and spoken.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiar with Malaysian statutory requirements (EPF, SOCSO, EIS, HRDF, LHDN).
• Organised, dependable, and able to work independently.