Office Administration jobs in Malaysia

We are seeking a detail-oriented and proactive Office Administration Assistant in JB to support daily office operations, accounting activities, and internal coordination. The ideal candidate will have administrative experience combined with hands-on accounting exposure, preferably within the insurance or financial services industry.

This role requires strong organizational skills, the ability to work independently, and effective coordination with internal and external stakeholders.

• Arrange and coordinate internal and external meetings (calendar management, meeting rooms, materials, minutes)
• Provide administrative support to management and team members
• Maintain office systems, documents, and administrative tools
• Handle correspondence, filings, and general office logistics
• Assist with travel arrangements and expense tracking

• Assist with accounting entries (e.g., invoices, expense claims, payments, journal entries)
• Support month-end and basic bookkeeping activities
• Coordinate with external accountants, auditors, or finance service providers
• Maintain accurate financial and administrative records

• Coordinate HR-related administrative matters (onboarding/offboarding, employee records, leave tracking)
• Assist with payroll coordination and benefits administration (as applicable)
• Support internal policies, procedures, and compliance documentation

• Act as a point of contact for vendors and service providers
• Assist with ad-hoc projects and administrative tasks as needed

• Diploma or Bachelor’s degree in Accounting, Business Administration, Finance, or related field
• 2+ years of experience in office administration and/or accounting support
• Accounting experience is preferred (bookkeeping, accounting entries, expense processing)
• Prior experience in the insurance or financial services industry is a plus
• Proficient in MS Office (Excel, Word, Outlook)
• Strong organizational, communication, and time-management skills
• High attention to detail and confidentiality
• Ability to work independently and collaboratively in a fast-paced environment

• Fluent in English and Chinese, reading and writing
• Familiarity with insurance operations
• Basic knowledge of HR administration practices

About King Sun Life:
King Sun Life Insurance Company Limited is a provider of innovative life insurance solutions in Malaysia. As a dynamic and rapidly growing organisation, we are continuously seeking talented individuals to join our team and contribute to our ongoing success. Click the "Apply now" button to submit your application.

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