Office Administration jobs in Malaysia

We are seeking a highly organised and detail‑oriented Human Resources & Office Administrator to join our vibrant architecture firm, SPX Architects Sdn. Bhd. This full‑time role will be responsible for overseeing a wide range of HR and administrative duties to support our growing team.

The Human Resources & Office Administrator will manage HR functions while overseeing office administration and supporting studio operations. This role is ideal for someone who enjoys working in a creative environment, is detail‑oriented, and can handle multiple responsibilities with discretion and professionalism.

• Human Resources
  • Manage recruitment processes, including job postings, interview coordination, and onboarding
  • Maintain employee records, contracts, and HR documentation
  • Support payroll preparation, attendance tracking, and leave management
  • Assist with performance reviews, training coordination, and staff development initiatives
  • Ensure compliance with labor laws, company policies, and HR best practices
• Office Administration
  • Oversee daily office operations and maintain an organized, efficient workspace
  • Manage office supplies, vendors, and service providers
  • Coordinate schedules, meetings, and internal communications
  • Support project teams with administrative tasks and documentation
  • Assist with travel arrangements, events, and studio activities
• General Support
  • Act as a point of contact for staff HR and administrative inquiries
  • Support leadership with reports, correspondence, and confidential matters
  • Help foster a positive, professional, and collaborative office culture

• Degree or diploma in Human Resources, Business Administration, or a related field
• Previous experience in HR and/or office administration (experience in architecture, design, or professional services is a plus)
• Strong organizational and time‑management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office / Google Workspace
• High level of confidentiality, professionalism, and attention to detail
• Ability to work independently and manage multiple priorities

Apply now to become our next Human Resources & Office Administrator.