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Assistant Head of Administration
Job summary
A leading international school in Kuala Lumpur seeks an Assistant Head of Administration / Deputy Registrar. The role involves supporting the Head of Administration to ensure efficient operations across departments. Candidates should have 1-3 years of experience in school administration, strong leadership skills, and financial literacy. Join a collaborative team and enhance operational effectiveness in a dynamic environment.
Benefits
Qualifications
- Minimum 1-3 years in school administration or similar operational roles.
- Experience preferably within international or K-12 education.
- Organized, decisive, service-oriented, and culturally aware.
Responsibilities
- Assist in managing administrative departments for efficient operations.
- Coordinate between various non-academic teams.
- Lead and mentor junior administrative staff.
- Support financial administration tasks including fee management.
- Oversee student records and compliance with regulatory requirements.
- Act as a point of contact for stakeholders on administrative matters.
- Identify opportunities to improve workflows with technology solutions.
Skills
Education
Tools
School: Aspiration International Secondary School
Location: Taman Tun Dr. Ismail, Kuala Lumpur
We are seeking a capable and motivated Assistant Head of Administration / Deputy Registrar to support and enhance the operational effectiveness of our international school. This role acts as a key support to the Head of Administration / Registrar by overseeing daily administrative functions, ensuring smooth coordination between departments, and contributing to strategic operational improvements. The ideal candidate will have solid experience in school administration, strong leadership skills, and a proactive approach to problem-solving.
- Assist the Head of Administration in managing the administrative departments, ensuring day-to-day operations run efficiently and effectively
- Coordinate between various non-academic teams including admissions, examinations, facilities, and student affairs.
- Lead and mentor junior administrative staff, promoting teamwork and professional development.
- Support financial administration tasks including fee management, payroll support, and budget monitoring.
- Oversee student records, admissions processes, and enrollment under the supervision of the Head of Administration.
- Assist in ensuring compliance with regulatory requirements and school policies.
- Act as a point of contact for parents, staff, and external partners on administrative matters.
- Help manage communications and correspondence in line with school protocols.
- Identify opportunities to streamline workflows and introduce technology solutions to improve operational efficiency.
- Support implementation of new policies and initiatives aimed at enhancing service quality and sustainability.
- Education: Bachelor’s degree in Business Administration, Education Management, or a related field.
- Experience: Minimum 1-3 years in school administration or similar operational roles, preferably within international or K-12 education.
- Skills:
- Strong leadership and team management capabilities.
- Good financial literacy and experience with budgeting or fee administration.
- Excellent communication skills in English (additional languages a plus).
- Proficient in MS Office/Google Suite and familiar with school MIS systems (e.g., ISAMS, PowerSchool).
- Personal Traits: Organized, decisive, service-oriented, and culturally aware.
- Play a critical role in the smooth operation of a leading international school.
- Work within a collaborative, mission-driven team that values innovation and continuous improvement.
- Access professional growth opportunities in a dynamic and supportive environment.
Preferred Start Date: Immediately
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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