EOI: Administrative Services Coordinator (Batu Kawan)

CBRE Asia Pacific; Batu Kawan; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading real estate services firm in Batu Kawan seeks an Administrative Services Coordinator to manage administrative tasks including greeting visitors, scheduling meetings, and handling communications. The ideal candidate will have a diploma with up to 2 years of experience, excellent organizational skills, and proficiency in Microsoft Office. This position offers a collaborative work environment and opportunities for professional growth.

Qualifications

• Up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong event coordination and project tracking skills.

Responsibilities

• Receive and direct incoming calls to personnel.
• Greet clients and manage visitor procedures.
• Schedule and prepare meeting rooms.
• Perform clerical duties like distributing office supplies.

Skills

Good Communication skills

Strong organizational skills

Event coordination skills

Microsoft Office knowledge

Education

Diploma or SPM

Job description

CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension.

CBRE Global Workplace Solutions (GWS) is one of CBRE's core global businesses. GWS provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from the Fortune 500 global companies to single, iconic buildings.

About The Role

As a CBRE Administrative Services Coordinator, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties. This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

What You’ll Do

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed.
• Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Manage all payment-related tasks including verification, preparation, and follow-up with relevant stakeholders.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• Diploma or SPM with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Good Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Strong event coordination and project tracking skills.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

If the above interests you, we would love to hear from you!