ADMIN EXECUTIVE

Ezytronic; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A fast-growing IT solutions company in Puchong seeks an Executive Assistant to support the Managing Director. You will manage the MD's daily schedule, organize meetings, and handle confidential documents professionally. The ideal candidate has strong organizational skills, excellent written and verbal communication abilities, and is proficient in MS Office. This role offers opportunities for growth into more senior positions in a dynamic work environment.

Benefits

Exposure to strategic business operations

Opportunity for career advancement

Dynamic and fast-paced environment

Qualifications

• Must have strong organizational and multitasking skills.
• Excellent written and verbal communication in English required.
• High level of integrity and professionalism is crucial.
• Proficient in MS Office.

Responsibilities

• Manage the Managing Director’s daily schedule and appointments.
• Organize meetings and prepare meeting materials.
• Handle confidential documents with professionalism.
• Liaise with internal teams and external stakeholders.

Skills

Strong organizational and multitasking skills

Excellent written communication in English

Excellent verbal communication in English

Proficient in MS Office

Ability to work under pressure

Proactive and resourceful

Job description

Manage the Managing Director’s daily schedule, appointments, and calendar.

Organize meetings, prepare meeting materials, minutes, and follow-up action items.

Handle confidential documents, reports, and correspondence with strict professionalism.

Draft emails, letters, and internal communications on behalf of the MD.

2. Office & Documentation Management

Prepare, file, and maintain both physical and digital documents (quotations, agreements, invoices, proposals, HR documents, etc.).

Assist in preparing business proposals, presentations, and reports.

Ensure timely tracking of important deadlines, renewals, and submissions.

3. Coordination & Communication

Liaise with internal teams (sales, technical, finance, operations) to follow up on tasks assigned by the MD.

Coordinate with external stakeholders such as suppliers, partners, and customers.

Serve as the main contact point for matters that require MD attention.

4. Operational & Administrative Duties

Assist in arranging travel itineraries and meetings.

Help oversee office administrative tasks when needed.

Support MD in project coordination, task monitoring, and documentation control.

Requirements

Must-Have:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication (English, Malay, Mandarin is an advantage).
• High level of integrity, confidentiality, and professionalism.
• Proficient in MS Office.
• Able to work under pressure and prioritize work effectively.

Good-To-Have:

• Tech-savvy, able to coordinate tasks digitally.
• Proactive, resourceful, and able to make decisions independently.

Why Join Us

• Work directly with the Managing Director of a fast-growing IT solutions company.
• Exposure to strategic business operations and decision-making.
• Opportunity to grow into a Senior Executive Assistant / Office Manager role.
• Dynamic, fast-paced environment with a strong learning culture.