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Office Manager at Softpillow Mollycoddle & Co | Hiredly Malaysia

Office Manager

Softpillow Mollycoddle & Co Sdn Bhd

AI-generated summary

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This job is for an Office Manager. You will oversee operations, manage staff, handle finances, and plan events. You might like this job because it gives you the opportunity to organize and lead a team in a fast-paced office environment.

Undisclosed

Kelana Jaya

Full-Time

1 week ago

Job Description

Office Managers are responsible for overseeing the day-to-day operations of an office, including managing staff, overseeing operations, maintaining systems, managing finances, and planning events.

Job Requirements

Key Responsibilities:
1. Office Management:

• Supervise and coordinate all administrative activities to ensure a well-organized and efficient office environment.
  
• Manage office supplies and equipment, maintaining inventory and reordering as needed.
  
• Oversee office maintenance, including repairs, cleaning, and security.
  
• Handle office communication, both internal and external, ensuring professionalism and efficiency.
  

Administrative Duties:

• Assist in the recruitment and onboarding of new employees.
  
• Organize and schedule meetings, appointments, and travel arrangements.
  
• Manage office correspondence and documentation, ensuring proper record-keeping.
  
• Handle incoming and outgoing mail and deliveries.
  
• Maintain a clean and organized office space.
  
• Support HR-related tasks, such as maintaining employee records and managing time-off requests.
  
• Provide administrative support to various departments as needed.
  

Office Accounts:

• Maintain and manage office finances, including accounts payable and accounts receivable.
  
• Process invoices and payments, ensuring accuracy and timeliness.
  
• Reconcile bank statements and maintain financial records.
  
• Prepare financial reports and budgets for management review.
  
• Work closely with the external accountant for year-end financial statements.
  
• Assist with payroll processing.
  

Qualifications:

• Proven experience as an Office Manager, Administrator, or similar role.
  
• Knowledge of office management and administrative processes.
  
• Familiarity with accounting principles and experience in managing office accounts.
  
• Proficiency in office software, including Microsoft Office Suite and accounting softwares(SQL/MYOB/Bukku).
  
• Strong organizational and multitasking skills.
  
• Excellent communication and interpersonal abilities.
  
• Attention to detail and problem-solving skills.
  
• Ability to work independently and as part of a team.
  
• Discretion and the ability to maintain confidentiality.

Skills

Office Management Account Management Accounting Office Administration Human Resource Management

Additional Info

Company Activity

Last active - few days ago

Experience Level

4 - 7 Years of Experience

Career Level

Senior Executive

Job Specialisation

Audit & Taxation, General / Cost Accounting

Company Profile

Softpillow Mollycoddle & Co Sdn Bhd

Professional Services • Up to 10 employees

We have positioned ourselves as the people who build event brands rather than just events. With our strong service management assets, we feel we will innovate and propel the event stratosphere forward with a core focus on brand building. We bring to the table a hybrid of specialist creative personnel who are irrepressibly passionate and ambitious. 

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