Office jobs in Malaysia

The Admin Executive is responsible for the smooth day‑to‑day operation of the office, ensuring a clean, well‑organised, and functional working environment. This role supports employees and business functions through effective office management, front desk administration, asset control, and coordination of office‑related activities and events.

Oversee overall office cleanliness, hygiene, and upkeep, including pantry, meeting rooms, common areas, and workstations.

Monitor and coordinate with cleaners and external service providers to ensure service standards are met.

Report and follow up on office maintenance issues (e.g. lighting, air‑conditioning, furniture, minor repairs).

Ensure compliance with basic office safety and housekeeping standards.

Manage pantry supplies (e.g. beverages, snacks, utensils) and ensure consistent availability.

Handle ordering, stocking, and inventory of office supplies such as stationery, paper, printer consumables, and general office items.

Track usage trends and optimise ordering to control costs and avoid overstocking.

Liaise with vendors for quotations, purchase orders, and delivery follow‑ups.

Maintain an accurate inventory record of company assets, including office furniture and fittings, company T‑shirts, merchandise, and general office materials.

Support tagging, tracking, issuance, and return of office assets where applicable.

Conduct periodic stock checks and reconcile discrepancies.

Support disposal or replacement of obsolete or damaged items in accordance with company procedures.

Manage front desk duties, including receiving visitors, couriers, and deliveries.

Handle incoming calls, general enquiries, and office mailbox management.

Ensure visitors are properly registered and guided according to office protocols.

Maintain a professional and welcoming front‑of‑house environment.

Coordinate cross‑functional requests involving office space usage, meeting rooms, or shared facilities.

Support internal meetings, trainings, and office events, including venue set‑up, food and beverage ordering, coordination with vendors or service providers.

Assist in planning and executing small‑scale office activities or employee engagement initiatives.

Maintain proper documentation and records related to office administration.

Support cost tracking and basic reporting for office expenses.

Assist in ad‑hoc administrative tasks as assigned to support business operations.

Work closely with internal stakeholders to ensure office needs are addressed in a timely manner.

Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.

1–2 years’ experience in office administration or similar role.

Strong organisational, coordination, and communication skills.

Able to work independently and manage multiple tasks.

Proficient in MS Office (Word, Excel, Outlook).

Experience dealing with vendors or service providers is a plus.