Office Administration jobs in Malaysia
Executive Assistant to CEO
JAC Recruitment
Marketing & Sale Administration (Ipoh)
Bloomnest Sdn Bhd
Admin & Accounts Assistant
Go Senang Sdn. Bhd
HR Cum Admin Assistant
9Loop Software
Human Resource Executive/ Senior Executive
Complete Corporate Services
Discover more opportunities than anywhere else. Find more jobs nowAdministrative Manager
Fastrain
Admin Executive (Selayang)
Agromas Supplies (M) Sdn Bhd
Administrative executive
TS Plumbing & Construction (M) Sdn Bhd
Connect with headhunters to apply for similar jobsPERSONAL ASSISTANT- CHAIRMAN AND FAMILY
Sri Inderajaya Holdings Sdn Bhd
Human Resource Cum Admin Executive
APT Group
Admin Cum Customer Service
Azimuth Energy Sdn Bhd
Administrative & HR Coordinator — Office Ops & Compliance
FIT Pioneer Resources
Human Resources Manager
51talk
Accounts & Administrative Assistant
myd technology sdn bhd
Account Assistant (Full-Time)
myd technology sdn bhd
Admmin
YTT & Partners Consulting Sdn Bhd
Site Administrator
MSR Green Energy Sdn Bhd
Front Desk & Admin Coordinator
S. Y. FU & CO
Junior Admin Executive
Oriental Coffee International
Admin Clerk (Temporary)
E-Nescom Designify Elements Sdn. Bhd.
Accounts Receivable & Collection Executive
Jobstreet Malaysia
Executive Assistant to CEO
Job summary
A global omnichannel retail company based in Petaling Jaya is looking for a seasoned Executive Assistant to provide dedicated support to the CEO. The role encompasses managing the CEO's calendar, preparing documentation, and acting as a liaison between the CEO and various stakeholders. The ideal candidate will possess a bachelor's degree, have at least 5 years of experience in a similar role, and be proficient in Microsoft Office. The position demands excellent organizational and communication skills, along with the ability to handle confidential information professionally.
Qualifications
- Minimum 5 years’ experience in an Executive Assistant or Personal Assistant role, ideally supporting C-suite executives.
- Prior experience in liaising with external legal counsel or handling legal matters is a strong advantage.
Responsibilities
- Manage and maintain the CEO’s calendar and schedule.
- Prepare and verify claims and support expense reporting.
- Organize documentation, presentations, and reports for stakeholders.
- Act as liaison between CEO and internal teams/external partners.
- Coordinate support for board meetings and company events.
- Draft and manage correspondence and proposals for the CEO.
- Liaise with legal counsel for documentation and filings.
- Oversee general office administration and supplies.
- Handle confidential documents with discretion.
- Provide ad hoc administrative and project support.
Skills
Education
An established global omnichannel retail company is currently seeking a seasoned and highly efficient Executive Assistant at Petaling Jaya to provide dedicated support to the Chief Executive Officer (CEO). This position entails a blend of high-level executive assistance and office management duties, ensuring seamless day-to-day operations and effective communication between the CEO, internal departments, external stakeholders, and legal representatives.
- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and coordinating travel, transportation, and accommodation arrangements.
- Handle the preparation and verification of claims and submissions, and support expense reporting processes.
- Prepare, review, and organize documentation, presentations, and reports for both internal and external stakeholders.
- Act as the primary liaison between the CEO and internal teams, business partners, and external stakeholders.
- Coordinate and provide support for board meetings, leadership team sessions, and company events, ensuring agendas, materials, and minutes are accurately prepared and distributed.
- Draft, review, and manage correspondence, reports, and proposals on behalf of the CEO.
- Liaise with internal and external legal counsel regarding relevant legal documentation, ensuring timely filing and secure storage of company contracts.
- Oversee general office administration, including management of facilities, pantry supplies, cleaning services, office equipment, stationery, water dispensers, air-conditioning servicing, and building management matters.
- Handle confidential documents and communications with utmost discretion and professionalism.
- Provide ad hoc administrative and project support as required.
- A bachelor's degree or equivalent professional experience is required.
- A minimum of 5 years’ experience in an Executive Assistant or Personal Assistant role, ideally supporting C-suite executives.
- Prior experience in liaising with external legal counsel or handling legal matters is a strong advantage.
- Proficiency in Microsoft Office applications is essential.
- Excellent organizational, communication, and multitasking abilities.
- Demonstrated professionalism and discretion in managing confidential information.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.