Administration jobs in Malaysia
Accounts and Administration Executive
May Home Design & Renovation Sdn Bhd
Administration and Operation Executive
Hunters International Sdn Bhd
Project & Administration Executive
MR DIY International
Assistant Manager, Human Capital & Administration Services
Agytek Digital Sdn. Bhd.
Discover more opportunities than anywhere else. Find more jobs nowHR & Administration Supervisor / Manager
Second Talent
Project & Administration Executive
MR D.I.Y International Sdn Bhd
Human Resources and Administration Manager
ARCHER BAHARI Talent Acquisition Solutions
Connect with headhunters to apply for similar jobsAdministration Executive
The Salvation Army (An International Christian Organisation)
Executive - Front Desk and Administration
Scicom (MSC) Berhad
ASSISTANT MANAGER, OFFICE ADMINISTRATION
Roundtable on Sustainable Palm Oil (RSPO)
Assistant Business Administration
DKSH Group
Exec AM (Human Resources & Administration)
Upscale Sdn Bhd
SENIOR EXECUTIVE – HUMAN RESOURCES & ADMINISTRATION
Segi Astana Sdn. Bhd.
Senior Executive Administration - Customer Relationship Management
1 Pavilion Property Consultancy Sdn Bhd
Fund Accountant, Fund Administration M/F
CACEIS
Sales Support Administration
Talent Recruit
REGIONAL ADMINISTRATION OFFICER
Ng Chin Siu & Sons Rubber Estates Sdn Bhd
Head of Credit Administration & Control Unit
KOPERASI CO-OPBANK PERTAMA MALAYSIA BERHAD
Executive, Administration (Sales)
Mamee
Supply Chain Administration
MOG GROUP OF COMPANIES
Senior Executive, Accounts & Administration
UCSI Schools Group
Senior Manager/Head, Human Capital & Administration
Phillip Capital Group
Accounts and Administration Executive
Job summary
A leading home design firm in Malaysia is seeking a detail-oriented accounts and admin professional. The candidate will manage project finances, maintain records, and provide administrative support. Must have 2+ years of relevant experience and bilingual proficiency in Mandarin, English, and Malay. Competitive salary, bonuses, and flexible work arrangements offered.
Benefits
Qualifications
- 2+ years in construction/design/home renovation accounts & admin roles.
- Familiarity with Malaysian compliance requirements (GST invoicing, EPF/SOCSO).
- Experience in cost analysis via Excel is a plus.
Responsibilities
- Handle accounts payable and receivable for renovation projects.
- Maintain accurate financial records and prepare financial reports.
- Provide administrative support and manage office operations.
Skills
May Home Design & Renovation stands as a premium leader in Malaysia’s home design & renovation industry, with over a decade of expertise delivering bespoke design solutions and turnkey construction for mid-to-high-end families. Our team thrives on collaboration: seasoned designers, skilled craftsmen who honor Chinese traditions, and now— we need you to bridge the gap between creative vision and flawless execution.
- Finance: The “Steward” of Project Success – handling accounts payable and receivable, including invoicing, reconciling accounts and processing payments
- Maintaining accurate financial records and preparing financial reports
- Maintaining weekly cash flow reports to guide design directors and project managers on profitability and cost optimization
- Partner with suppliers & banks: Process payments for renovation materials, equipment rentals, and vendor invoices while nurturing relationships with suppliers
- Admin: The “Invisible Gear” Driving Team Synergy – providing administrative support such as managing correspondence, scheduling meetings and maintaining office systems
- Assisting with HR-related tasks, such as onboarding new employees and managing employee records; performing general office duties to support the wider team as needed
- Own office operations: Manage equipment (printers/projectors...), source daily supplies, and plan quarterly team‑building events
Must-Haves
- 2+ years in construction/design/home renovation accounts & admin roles – you understand project-based cash flow (e.g., 3-installment payment cycles for renovations) better than pure finance professionals.
- Familiarity with Malaysian compliance requirements (GST invoicing, EPF/SOCSO contributions)
- Proficient in Malaysian accounting software and advanced Excel (VLOOKUP/pivot tables are basics; “cost analysis via Excel” is a plus)
- Bilingual fluency: Mandarin+ English + Malay – translating financial data into “designer-friendly” insights
Nice-to-Haves
- Experience optimizing admin workflows (e.g., slashing invoice approval time from 3 days to 1)
- Direct experience with Malaysian import regulations: Familiarity with guidelines, SST (Sales & Service Tax) on imports, or custom duty calculation
- Competitive salary and annual bonus; comprehensive medical and life insurance coverage
- Opportunities for professional development and career advancement
- Flexible work arrangements and a healthy work-life balance
- A vibrant and collaborative company culture
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.