Administration jobs in Malaysia
Executive - Finance & Administration
Sunway Malls
Sales Administration Executive
Serac
Senior Human Resources & Administration Executive
Private Advertiser
Administration Executive
Keepers Property Management
Accounting Seniors / Executive
SYSTEMS & ADMINISTRATION SDN. BHD.
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Administration and Operation Executive
Hunters International Sdn Bhd
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Ng Chin Siu & Sons Rubber Estates Sdn Bhd
Head of Credit Administration & Control Unit
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Phillip Capital Group
Administration Executive
Protasco Development Sdn. Bhd.
Administration Executive / 行政主管
Protasco Development Sdn. Bhd.
Executive - Finance & Administration
Job summary
A leading shopping center operator seeks a finance professional in Subang Jaya, Malaysia. The role involves verifying financial transactions, handling vendor payments, and maintaining tenant accounts. Candidates should have a relevant diploma/degree and 2–3 years of experience in finance or property management, alongside strong Microsoft Office skills. The position demands attention to detail and the ability to meet tight deadlines.
Qualifications
- 2–3 years of working experience in finance or property management.
- Ability to work under pressure with tight deadlines.
Responsibilities
- Verify and process financial transactions and payments.
- Prepare payment and ensure timely processing of vendor payments.
- Review vendor invoices for authorization and compliance.
- Issue invoices, credit notes, and maintain tenant accounts.
- Monitor tenant payment performance and follow-up on outstanding amounts.
Skills
Education
- Verify and process financial transactions and payments, including tenancy administrative fee, stamp duty payment and/or other charges.
- Prepare payment and ensure timely and accurate processing of vendor and statutory payments in accordance with company policies.
- Review vendor invoices and supporting documents to ensure proper authorisation, coding, and compliance with approved budgets.
- Issue invoices, credit notes, debit notes and refund in accordance with approvals.
- Maintain and reconcile tenant accounts in coordination with the Sunway Malls’ Finance dept.
- Monitor tenant payment performance and follow-up on outstanding amounts.
- Initiate reminders, collection letters and other recovery actions in line with Sunway Malls’ credit control procedures.
- Prepare month-end closing, accruals, and financial audits by providing necessary schedules and documentation.
- Prepare monthly and ad-hoc financial reports and debt aging reports.
- Support Sunway Malls’ Leasing, Tenancy Admin, and other internal departments by providing relevant documentation and financial updates.
- Assist in preparing related documents, reconciliation schedules and other ad-hoc matters as assigned.
- Diploma/Degree in Accounting, Finance, Business Administration, or related field
- 2–3 years of working experience in finance or property management
- Strong proficiency in Microsoft Office (e.g. Excel, Word, Power Point) and familiarity with accounting systems
- Good communication skills and attention to detail
- Ability to work under pressure with tight deadlines
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.