Administrative Manager

Fastrain; Seberang Perai; On-site; MYR 80,000 - 120,000; Full time

Job summary

A manufacturing company based in Malaysia is seeking an experienced Administrative Manager to lead a team and manage daily operations. The role involves overseeing procurement, compliance with regulations, and supporting multicultural staff. Candidates should possess a Bachelor's degree in Business Administration and extensive management experience. The ideal candidate will have excellent communication skills and be proficient in Microsoft Office, with the ability to foster a collaborative work environment across cultures. This position offers a chance to contribute significantly to operational excellence.

Qualifications

• 10+ years of administrative management experience in a manufacturing environment.
• Solid understanding of office management procedures and best practices.
• Ability to work effectively in a multicultural setting and manage multiple priorities.

Responsibilities

• Lead and develop a team of 4 - 6 staff, overseeing all daily administrative operations.
• Oversee procurement and inventory management of supplies and equipment.
• Supervise management of company vehicles, including maintenance and scheduling.
• Coordinate support for Chinese expatriate staff, including accommodation and logistics.
• Ensure compliance with licensing and regulatory requirements.
• Source and manage vendors for services ensuring quality.
• Develop and monitor the administrative budget.
• Collaborate with HR to organize company events.

Skills

Leadership

Office management procedures

Communication skills

Multicultural teamwork

Proficiency in Microsoft Office

Cross-cultural communication

Education

Bachelor’s degree in Business Administration or related field

Job description

Leadanddevelopateamof4 - 6 staff, overseeing all daily administrative operations.

Oversee the procurement and inventory management of office stationery supplies, uniform, PPEs and office equipment.

Supervise all aspects of company vehicles and transportation, including maintenance, scheduling, insurance and enforcement of usage policies.

Coordinate comprehensive support for Chinese expatriate staff, including accommodation and logistics.

Foster an inclusive environment and bridge communication between Malaysian and Chinese staff.

Coordinate company licensing and permits, ensuring timely submission, renewal and full compliance with regulatory requirements.

Source, manage and evaluate vendors for canteen, security, maintenance, reception and transportation to ensure service quality.

Developandmonitortheadministrativebudget,implementingcost-effectivesolutions

Develop, implement and maintain administrative policies and procedures aligned with company standards and local regulations.

Collaborate with the HR department to organize company events.

Requirements

Bachelor’s degree or higher in Business Administration or related field.

10+ years of administrative management experience in a manufacturing environment.

Strongleadershipwithaservice-orientedmindsetandsenseofresponsibility.

Solid understanding of office management procedures and best practices.

Proficient in Microsoft Office applications.

Excellent communication and interpersonal skills.

Ability to work effectively in a multicultural setting and manage multiple priorities.

Excellent cross-cultural communication skills; proficiency in Malay and English and Mandarin is preferred.