Procurement Executive jobs in Malaysia

Position: Procurement Executive

• Procurement & Sourcing
  • Source, evaluate, and negotiate with suppliers, subcontractors, and service vendors.
  • Obtain competitive quotations and ensure cost-effective purchasing in line with project budgets.
  • Prepare and issue Purchase Requisitions (PR) and Purchase Orders (PO) according to company SOP.
  • Monitor delivery timelines and follow up closely with vendors to avoid project delays.
  • Maintain and update the Approved Vendor List (AVL).
  • Conduct vendor evaluation, performance review, and ensure compliance with company requirements.
  • Establish long-term supplier relationships to support project needs.
  • Work closely with Project Managers, Site Engineers, QS, and Store Teams to understand material requirements.
  • Plan materials based on project schedules and site progress.
  • Coordinate logistics, delivery arrangements, and ensure materials reach site on time.
• Cost Control & Documentation
  • Compare quotations, prepare cost analysis, and assist management in decision-making.
  • Maintain accurate records of procurement activities, contracts, invoices, and delivery orders.
  • Ensure all purchases are aligned with project budget and cost-control guidelines.
• Compliance & SOP Adherence
  • Ensure all procurement activities comply with ISO standards, CIDB requirements, and company procurement policies.
  • Support internal and external audits by providing proper documentation.

• Diploma / Degree in Business Administration, Supply Chain, Logistics, Engineering, or related fields.
• Minimum 1–3 years experience in procurement, preferably in construction / M&E / data centre / civil works.
• Familiar with construction materials, M&E equipment, and site procurement workflow.
• Strong negotiation and communication skills.
• Able to work independently, under pressure, and meet tight deadlines.
• Proficient in MS Office, procurement systems, and documentation.
• Possess own transport & willing to travel to site when required.

• Experience in negotiating with major construction/material suppliers.
• Knowledge of project timelines, BOQ, and technical specifications.
• Familiar with ISO 9001/14001/45001 and company procurement SOP.
• Able to start immediately or short notice.