Procurement Executive

KMWE Malaysia Sdn Bhd; Bayan Lepas; On-site; MYR 40,000 - 70,000; Full time

Job summary

A leading precision parts supplier in Malaysia seeks a Supply Chain professional to manage supplier relationships and procurement activities. You will ensure compliance with policies, monitor purchase orders, and drive continuous improvements in the supply chain. Ideal candidates should have a degree in Supply Chain Management or relevant experience, strong negotiation skills, and good analytical abilities. This position is essential for maintaining high-quality standards across operations.

Qualifications

• 2 to 4 years of related experience and training in supply chain.
• Ability to work independently with minimum supervision.
• Good knowledge and understanding of supply chain processes.

Responsibilities

• Manage suppliers for customer supply chain.
• Build and maintain relationships with suppliers.
• Generate purchase orders accurately to comply with policies.
• Monitor purchase orders for timely supplier responses.
• Ensure on-time delivery and handle cancellations.
• Participate in operation and ECN meetings.

Skills

Supply chain management

Microsoft Excel

Analytical thinking

Communication skills

Negotiation

Problem-solving

Education

Diploma or Bachelor Degree in Supply Chain Management or Business

Job description

Responsibilities

• Manage the suppliers for a designated customer supply chain base.
• Build relationships with suppliers to ensure the best quality, price and terms of purchased parts and services.
• Maintain relationships with suppliers, monitor their performance, address any issues that arise and seek opportunities for improvement or cost savings.
• Generate purchase orders accurately and efficiently to ensure compliance with company policies and procedures.
• Monitor and manage purchase orders closely to ensure suppliers respond and commit the order via Order Confirmation within 3 working days and update the delivery date in the ERP system.
• Ensure on‑time delivery is met by suppliers after order confirmation is received.
• Handle rescheduling in/out and cancellation of delivery according to customer demand every 2 weeks.
• Work closely with suppliers to ensure that purchased parts and services meet the company’s quality standards and specifications.
• Carry out PO reconciliation between KMWE and suppliers to ensure they are tally every 2 weeks.
• Participate in weekly operation meetings with production, sales, planning and other relevant departments to proactively identify and mitigate risks related to procurement activities that may impact production schedules.
• Participate in Engineering Change Notice (ECN) meetings to stay informed about changes that may impact procurement activities, work with other departments to assess the implications and ensure procurement processes are effectively aligned with engineering initiatives.
• Expedite any urgent purchase or urgent pull in from supplier based on production or customer demand.
• Issue Performa invoice to suppliers for any prepayment purchase for approval by Head of Department.
• Communicate and work with logistics team to ensure that shipments are arranged efficiently to streamline shipping process, minimize delays and ensure timely arrival of parts.
• Provide weekly update to Head of Department on SCM weekly cycle updates and escalations.
• Monitor and ensure all Return to Vendor (RTV) issued by TQM Department are committed by suppliers and parts are returned accordingly.
• Monitor, review and ensure all purchased parts are received by Store Department.
• Manage and rectify problematic invoice from suppliers.
• Visit suppliers in response to quality escalation or on‑time delivery issues to ensure product quality, reliability, customer satisfaction and drive continuous improvement in the supply chain.
• Assist Head of Department on ad‑hoc assignments as and when needed.

Qualifications

• Diploma or Bachelor Degree in Supply Chain Management or Business related; or at least 2 to 4 years of related experience and training; or equivalent combination of education and experience.
• Able to work independently with minimum supervision.
• Good knowledge and understanding of supply chain management.
• Good in Microsoft Excel.
• Good analytical thinking.
• Good communication skills.
• Demonstrate good negotiation and problem‑solving abilities.

KMWE Malaysia Sdn.Bhd. is a contract manufacturer and precision parts supplier offering total solutions in the engineering and assembly of high‑quality modules and complete machine systems for the semiconductor, medical, aerospace and science industries.