Teacher jobs in Malaysia

Archives Assistant (University Archives) (at the rank of Library Assistant) in the University Libraries. Ref.: 533196. Work type: Full-time. Department: University Libraries (40100).

Hong Kong

Reporting to the Senior Archives Assistant, the appointee will support the daily operations of the University Archives within the Archives and Special Collections (ASC).

• Assist in the daily operation of the University Archives;
• Support the Archivists and Senior Archives Assistant in managing the off-site Records Centre;
• Assist in cross-departmental records transfer, processing, and shelf management of Archives and off-site Records Centre following international standards (ICA, ISO, BSI);
• Act as front of house to help with handling general enquiries, research bookings, retrieval and return of materials, and guiding researchers in their use of materials;
• Supervise the environmental control, handling and security of our Archives and Records Centre, report and react swiftly to any concerns of the space;
• Liaise with Library Administration and Estates Office regarding facilities management of on-site and off-site repositories;
• Assist in processing, cataloguing, digitization and basic maintenance of our finding aids including ArchivesSpace, Digital University Archives and departmental homepage;
• Assist in collecting digital contents produced by and relating to the University of Hong Kong using Archive-It;
• Assist in generating, collecting, and compiling statistics;
• Assist in processing and cataloging archival materials, including the use of ArchivesSpace; and
• Assist in preparation for teaching and outreach activities, including seminars, lectures and exhibitions.

• A Bachelor Degree in History, preferably in Archives and Records Management, or a related field;
• Some relevant work experience, preferably in an archival setting or similar roles;
• Basic knowledge and concept of records;
• Good command of written and spoken English and Chinese (Cantonese and Mandarin);
• Strong computer software literacy (such as MS Office);
• Ability to work independently and handle multitasking;
• Strong organizational skills and attention to detail; and
• Capability to manage an archival box up to 15kg.

Applicants who have responded to the previous advertisement (Ref: 532508) need not re-apply.

The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until October 15, 2025, or until the post is filled, whichever is earlier.

Advertised: Sep 16, 2025 (HK Time)

Applications close: Oct 15, 2025 (HK Time)

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