Executive jobs in United States

Job summary

A leading property management company in Ipoh, Malaysia, is seeking a skilled Facilities Manager to oversee day-to-day building operations. Responsibilities include coordinating maintenance works, managing inquiries and service requests, ensuring compliance with safety standards, and administering budgets and reports. The ideal candidate will have strong leadership skills and a proactive approach to facility management, ensuring efficient operations and tenant satisfaction.

Responsibilities

• Oversee day-to-day building and facilities management services for the client.
• Coordinate maintenance works with in-house teams and contractors.
• Handle inquiries, complaints, and service requests professionally.
• Ensure compliance with safety, health, and environmental standards.
• Assist in reviewing documentations and managing filing systems.
• Liaise with authorities for permits, insurance, and licenses.
• Draft and enhance Standard Operating Procedures.
• Oversee building-related purchase requisitions.
• Prepare weekly/monthly reports.
• Monitor and renew regulatory licenses and permits.
• Validate billing documents and assist Finance with reconciliations.
• Supervise outsourced service providers and handle contracts.
• Coordinate council meetings and prepare minutes.
• Ensure healthy collection for service charges and sinking funds.
• Coordinate renovation and fit-out adherence.
• Ensure timely payment of assessments and licenses.
• Ensure properties are insured accordingly.
• Manage upgrading and repainting of buildings.
• Liaise with consultants and government authorities.
• Monitor collections and discuss actions against defaulters.