Executive jobs in Malaysia

This position provides executive assistance to the Director, supporting day‑to‑day administrative and management tasks.

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize necessary documents, reports, and presentations.
• Handle incoming e‑mails, phone calls, and correspondence on behalf of the Director.
• Coordinate and organise meetings, ensuring all arrangements are made; attend meetings with the Director, take minutes, prepare accurate summaries, and follow up on action items to ensure timely completion.
• Act as a liaison between the Director and internal or external parties to ensure effective communication, drafting and proofreading correspondence, e‑mails and documents in Malay, English or Mandarin.
• Arrange travel itineraries, accommodations and logistics for business trips; handle visa applications and other travel‑related documentation; occasionally travel with the Director to attend business meetings.
• Host and present during business meetings as required, ensuring professionalism and clarity.
• Maintain and organise electronic and physical filing systems; ensure confidentiality and security of all documents and information.
• Provide general administrative support to the Director and other team members as needed; handle ad‑hoc tasks and projects as assigned.

• Bachelor's degree in Business Administration, Secretarial Studies or a relevant field (preferred).
• 2–5 years of experience as a Personal Assistant, Executive Assistant or a similar role.
• Excellent communication skills in English and Mandarin, both verbal and written.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organisational and time‑management skills, with the ability to multitask and prioritise effectively.
• Discretion and confidentiality in handling sensitive information.
• Valid driving licence and access to a car for out‑of‑office meetings.
• Ability to travel occasionally and host business presentations during meetings.