Procurement Executive

Asiakom - Asia Communication & Electronic; Hulu Kelang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in the railway industry is seeking an individual for procurement activities. The role involves managing supplier relationships, sourcing materials, and ensuring compliance with procurement policies. Candidates should possess a Bachelor’s Degree in a relevant field and have at least 5 years of procurement experience, preferably in the railway or construction sector. Strong negotiation and analytical skills are essential for success in this position.

Qualifications

• Strong understanding of procurement principles, contract management, and cost estimation.
• Minimum 5 years of procurement experience in relevant industries.
• Familiarity with cost estimation, bill of quantities (BOQ), and contract terms.

Responsibilities

• Develop and implement procurement strategies to optimize cost and quality.
• Source and evaluate suppliers, negotiate pricing, and manage contract terms.
• Assist in cost estimation and budget planning for procurement activities.

Skills

Procurement principles

Contract management

Cost estimation

Negotiation skills

Communication

Stakeholder management

Problem-solving

Education

Bachelor’s Degree in Supply Chain Management

Professional certifications in procurement

Tools

Procurement software

Cost analysis tools

Job description

Job Purpose

You are responsible for managing procurement activities, ensuring cost-effective purchasing, and maintaining strong supplier relationships within the railway industry. The role involves sourcing materials, negotiating contracts, and ensuring compliance with procurement policies and project requirements. A background in Quantity Surveying is essential to support cost estimation and contract-related procurement decisions.

Educational Qualifications

• Bachelor’s Degree in Supply Chain Management, Quantity Surveying, Business Administration, or a related field.
• Professional certifications in procurement or contract management are an advantage.

Experience

• Minimum of 5 and above of procurement experience, preferably in the railway, construction, or infrastructure industry.
• Experience in tendering, contract negotiation, and vendor management.
• Familiarity with cost estimation, bill of quantities (BOQ), and contract terms.
• Knowledge of railway industry standards and procurement regulations is an added advantage.

Duties and Responsibilities

• Develop and implement procurement strategies to optimize cost, quality, and delivery timelines.
• Source and evaluate suppliers, negotiate pricing, and manage contract terms.
• Review and analyze supplier quotations against BOQs and project specifications.
• Support contract management, including variation orders and claims.
• Monitor supplier performance and maintain a strong vendor database.
• Coordinate with project teams to ensure timely procurement of materials and services.
• Assist in cost estimation and budget planning for procurement activities.
• Ensure procurement aligns with project cost control measures.
• Ensure procurement processes adhere to industry regulations and company policies.
• Identify and mitigate procurement risks, including supplier reliability and cost fluctuations.
• Manage documentation related to procurement contracts and supplier agreements.
• Assist in internal audits and reporting related to procurement.
• Support tender preparation and bid evaluations.
• Liaise with finance, project, and legal teams on procurement-related matters.
• Perform any other duties as assigned by the Head of Department.

Requirements & Skills

• Strong understanding of procurement principles, contract management, and cost estimation.
• Proficiency in procurement software and cost analysis tools.
• Excellent negotiation, communication, and stakeholder management skills.
• Ability to analyze BOQs and technical specifications for procurement decisions.
• Strong problem-solving skills and attention to detail.
• Knowledge of railway materials and industry-specific procurement is an advantage.