Executive, HR Operations

AEON Bank; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A digital banking institution in Kuala Lumpur seeks an HR Operations Executive to manage HR administration, payroll support, and the onboarding process for new employees. The ideal candidate will have a Bachelor's degree in HR and 1–3 years of experience. Strong interpersonal, communication, and organizational skills are required. This role ensures compliance with policies and offers an opportunity to contribute to a growing team.

Qualifications

• 1–3 years of experience in HR operations.
• In-house or agency background welcome.

Responsibilities

• Maintain accurate employee records.
• Manage monthly payroll input data.
• Coordinate the onboarding process for new hires.
• Schedule and organize training sessions.
• Ensure compliance with internal policies.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Proactivity

Team player

Education

Bachelor’s Degree in Human Resource Management or related field

Job description

Job Summary

The HR Operations Executive is essential for providing effective and efficient day-to-day HR administration and operational support across the entire employee lifecycle. This role ensures accurate record-keeping, timely payroll input, benefits administration, and strict adherence to internal policies and financial regulations relevant to a digital banking environment.

Job Responsibilities

1. HR Administration and Data Management

• Maintain and manage accurate and up-to-date employee records, both physical and within the Human Resources Information System (HRIS).
• Assisting in processing all HR-related documentation, including contracts, promotions, transfers, resignations, and terminations, ensuring all approvals and paperwork are complete.
• Generate various HR reports and data analytics upon request for management decision-making.

2. Payroll and Compensation Support

• Manage and verify monthly payroll input data to ensure timely and accurate salary processing.
• Address employee queries related to payroll, compensation, and benefits promptly and professionally.

3. New Hires Onboarding Management

• Coordinate and manage the full onboarding process for new hires, including preparing offer letters, coordinating medical check-ups, conducting initial HR orientations and ensuring a seamless welcome experience for new hires.

4. Training Coordination & Logistics

• Schedule & Organize: Coordinate the logistics for all training sessions, including virtual and in-person workshops. This includes scheduling, booking venues/platforms, and managing invitations.
• Manage Communications: Act as the primary contact for participants and instructors. Send out pre-work, joining instructions, reminders, and post-session materials.
• Materials Management: Prepare, print, and distribute all training materials, handouts, and resources.
• Vendor Liaison: Coordinate with external trainers, vendors, and suppliers; manage contracts and service agreements.
• Administration of Learning Management System: Assist in administration and maintenance of the Learning Management System (LMS), including course setup, user management and reporting.
• Tracking and Reporting of Learning Metrics: Assist with tracking and reporting on learning metrics and programme effectiveness.

5. Compliance

• Ensure all HR operations and processes comply with internal policies and external regulatory requirements.
• Support internal and external audits by providing required HR documentation and data.

Job Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• 1–3 years of experience in HR operations; in-house or agency background welcome.
• Strong interpersonal and communication skills.
• Detail-oriented, proactive, and able to manage multiple priorities.
• Team player with a strong sense of responsibility and urgency.