Admin Assistant jobs in Malaysia

We are a China-based manufacturing group, with independent factories in multiple overseas countries, and Malaysia is one of our overseas subsidiaries. As a newly established company in Malaysia, our team is energetic, proactive, and friendly. We place great importance on developing talent in manufacturing-related fields. We welcome capable, motivated, and growth-oriented Malaysians to join us and grow together with the company.

We are seeking a dedicated and proactive Admin Assistant to support our Administration, Safety, Purchasing, and Sales Departments. This position provides an excellent opportunity to learn from multiple departments and develop practical, cross-functional skills that will contribute to your professional growth.

• Handle daily office tasks such as photocopying, scanning, faxing, filing, and data entry.
• Manage incoming and outgoing correspondence including letters, emails, courier services, and phone calls.
• Prepare, update, and maintain company records, reports, and forms.
• Assist in maintaining and updating employee and departmental files.

• Ensure all documents (both hard copy and electronic) are properly filed and organized.
• Maintain confidentiality of company and employee information.
• Draft simple letters, memos, and reports as instructed.

• Monitor and maintain office supply inventory such as stationery and printing materials.
• Prepare requisition forms and ensure timely replenishment of office items.
• Ensure office equipment (printer, copier, scanner, etc.) are in good working condition and report any issues promptly.

• Provide administrative assistance to Administration, Safety, Purchasing, and Sales Departments.
• Assist in arranging meetings, preparing necessary documents, and taking meeting minutes.
• Coordinate internal communication and assist with company events or activities.

• Accurately input and update data into systems or spreadsheets.
• Assist in preparing simple summaries or reports for management review.

• Carry out any other clerical or administrative tasks assigned by supervisors or management.
• Comply with company policies, procedures, and safety practices.

Good communication skills in Bahasa Malaysia and English, Mandarin-speaking candidates are preferred to communicate with colleagues from China.

Minimum qualification: SPM / Diploma in Business Administration or equivalent.

At least 1–2 years of related clerical or administrative experience preferred (fresh graduates are encouraged to apply).

Basic computer literacy (MS Office, email, and data entry systems).

Detail-oriented, well-organized, and able to multitask effectively.

Responsible, proactive, and willing to learn from different departments.

• Friendly and positive working culture
• Simple management structure – open communication, quick decisions
• Opportunity to learn from various departments (Admin, Safety, Sales, Purchasing)
• Supportive team environment with career growth potential
• Stable company with continuous development