MAINTENANCE ADMIN ASSISTANT/EXECUTIVE (MAIN-FACILITY)

Mynews; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a candidate for a role involving administrative collaboration and technical support. The position requires a minimum diploma in Engineering or Administration and 2 to 3 years of experience. Responsibilities include support for facilities maintenance and coordination with internal teams to ensure efficient workflow. The ideal candidate is willing to learn, has a technical background, and is knowledgeable about safety requirements.

Qualifications

• Minimum Diploma in Engineering or Administration or equivalent education level.
• 2 to 3 years of experience in a related field.
• Willingness to learn and work with technical systems.
• Ability to learn and perform new tasks assigned.
• Knowledge of safety requirements is an advantage.

Responsibilities

• Provide administrative support to department manager and technical staff.
• Assist in information sourcing and assembling project details.
• Manage file arrangements for the department.
• Coordinate with internal teams and facilitate workflow.
• Submit and monitor maintenance items and expenses.

Skills

Technical support

Administrative collaboration

File management

Communication facilitation

Technical and technology system awareness

Education

Diploma in Engineering or Administration

Job description

Responsibilities

• Administrative collaboration and support department manager, engineer, executive for facilities maintenance.
• Technical support on information sourcing and assembling of project, asset and spare parts details.
• File arrangement for Facilities Maintenance department including technical and commercial documentation in softcopy through online storage system, and file arrange on shelf,

ensure ease of access to information when required.

Additional Responsibilities

• Coordinate with internal team and other departments, ensure efficient workflow and communication facilitation.
• To perform creation, submission, completion of maintenance items and services purchase using appointed software.
• To create, record, monitoring, analysis, summarised the maintenance expenses, required details for future tracking purpose.
• Collaborate team for SOP, Work Instruction, Form and Checklist creation, submission, approval, document control and distribution.
• Task submission to be align and meet the due date been discussed and agreed.

Qualifications

• Minimum Diploma in Engineering or Administration or equivalent education level.
• 2 to 3 years working in related filed.
• Willing to learn and work with technical and technology system.
• Willing to learn and perform on new task assigned.
• With process technical background and good awareness in safety and willing to improve with our safety requirements will be add advantages.