Accounts and Admin Assistant

Iconomy Malaysia Sdn. Bhd.; Johor Bahru; Hybrid; MYR 30,000 - 45,000; Full time

Job summary

A growing business consultancy in Johor Bahru is seeking a detail-oriented Admin & Accounts Assistant. The role involves managing administrative tasks, communicating with clients, and assisting with bookkeeping. Ideal candidates should have at least a year of relevant experience, bilingual proficiency in Mandarin and English, and be familiar with Microsoft Office. The company offers a competitive salary, training opportunities, and hybrid work-from-home arrangements after probation.

Benefits

Competitive salary

Hybrid work-from-home arrangements

Training opportunities

Team-building activities

Qualifications

• Minimum 1 year of admin or accounts support experience, preferably in a fast-paced SME environment.
• Willingness to learn and operate AI tools such as ChatGPT, Gemini, and NotebookLM.
• Proficiency in drafting formal Chinese correspondences for clients.

Responsibilities

• Managing daily administrative duties including scheduling and document preparation.
• Acting as first point of contact for clients with professional communication.
• Assisting with bookkeeping tasks like data entry and invoicing.

Skills

Organizational skills

Bilingual proficiency in Mandarin and English

Time-management skills

Communication skills

Attention to detail

Adaptability

Tools

Microsoft Office (Word, Excel, Outlook)

Cloud systems

Job description

The Iconomy Group is a Singapore–Malaysia integrated ecosystem spanning outsourced accounting, audit, corporate consulting, legal services, property management, and business support. Across our entities we serve high‑growth companies, investment portfolios, and cross‑border operations. As we continue to expand, we are strengthening our back‑end capabilities in Johor and seeking an organized, reliable, and proactive individual to join our operational engine.

About the Role

We are hiring a highly organized and detail‑oriented Admin & Accounts Assistant to support our daily operations and relieve our team from administrative, compliance, and bookkeeping workloads. This front‑facing, problem‑solving role is ideal for someone who enjoys structure, takes ownership, and handles fast‑moving tasks with professionalism.

What You’ll Be Doing

• Managing daily administrative duties: scheduling, document preparation, correspondence, and calendar management.
• Acting as the first point of contact for clients, tenants, and external parties with clear, professional communication.
• Assisting with bookkeeping: data entry, invoicing, payment tracking, and organising financial records.
• Maintaining well‑structured electronic and physical filing systems to ensure compliance readiness.
• Monitoring deadlines and assisting with compliance tasks involving government authorities (full training provided).
• Coordinating office logistics, supplies, vendors, and operational needs.
• Supporting the team during urgent matters, front‑facing situations, and project‑based work.
• Ensuring smooth business operations through strong follow‑up and attention to detail.

What We’re Looking For

• Minimum 1 year of admin or accounts support experience, preferably in a fast‑paced SME environment.
• Strong organisational and time‑management skills.
• Bilingual proficiency in Mandarin and English — including the ability to draft formal Chinese correspondences for clients from China and Taiwan.
• Willingness to learn and operate AI tools such as ChatGPT, Gemini, and NotebookLM.
• Confident communication and a professional presence when dealing with clients and stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with cloud systems is an advantage.
• High attention to detail, disciplined work habits, and consistent follow‑through.
• Adaptability and eagerness to learn new systems, including compliance workflows.
• A team player who can also work independently with minimal supervision.

What We Offer

• Competitive salary with performance‑based growth.
• Training in corporate compliance, bookkeeping, and workflow systems.
• Supportive and modern work environment in Mount Austin.
• Hybrid work‑from‑home arrangements available after probation, subject to performance and a post‑probation review.
• Team‑building activities and a positive, forward‑looking company culture.

If you are organised, dependable, and ready to grow with a fast‑expanding group, we welcome your application.

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