Admin Assistant-Jobs in Malaysia

We're rethinking homes for how people really live, and we're looking for an Office Manager to join our team to help shape the future of living—one thoughtful detail at a time.

We're shaping a culture at Castlery that draws great people in — and gives them reasons to grow and stay.

• Manage Day-to-Day Office Operations: Oversee daily activities in the co‑working space, including access, pantry, meeting rooms, visitor support, and vendor coordination to ensure smooth operations.
• Drive Process Improvements & Operational Efficiency: Identify and resolve inefficiencies in current workflows; streamline and document key processes such as onboarding/offboarding, pantry restocking, and vendor management.
• Support Office Transition Planning: Assist in gathering requirements for a self‑managed office, coordinate property viewings and quotes, and support the shortlisting of potential spaces.
• Lead Office Relocation & Setup: Coordinate fit‑out, vendor onboarding, and logistics for the new office space. Set up systems for facilities, utilities, safety, and supplies to ensure a seamless move‑in.
• Foster a Positive Workplace Culture: Build rapport with team members, organize employee engagement activities, and lead light cultural initiatives to enhance collaboration and morale through peak seasons and beyond.

• Hands‑on experience managing day‑to‑day office operations, including vendor coordination, pantry and meeting room oversight, and front‑of‑house responsibilities in a fast‑paced environment.
• Strong ability to identify process gaps and drive operational improvements, with experience in documenting workflows such as onboarding/offboarding and inventory management.
• Proven capability in supporting office transition or expansion projects, including gathering space requirements, coordinating viewings, and managing vendor quotes.
• Demonstrated experience in office relocations or new office setups, from coordinating fit‑outs and move‑in logistics to establishing facilities and safety protocols.
• Excellent interpersonal skills with a track record of fostering positive team culture, organizing engagement initiatives, and building strong working relationships across teams.

At Castlery, we've spent over a decade building a brand people love by designing furniture for real life—durable, beautiful, and made to keep up with change.

Now, we're focused on what's next: scaling with care, crafting better experiences, and growing a team that's as intentional as our design philosophy.

If you believe that good homes create good lives, come build with us.