offres d’emploi chez United Nations à Malaisie

Job Description

United Nations University (UNU)

The United Nations University (UNU) is a global think tank and postgraduate teaching organization within the United Nations System. UNU engages in policy-relevant research, capacity development, and knowledge dissemination in furtherance of the purposes and principles of the United Nations. The work of UNU contributes to solving pressing global problems that are the concern of the United Nations and its Member States.

For the past five decades, UNU has been a source of impartial research on sustainability, human security, and economic development. With hundreds of researchers working at institutes in 12 countries, UNU's expertise spans the full breadth of the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU collaborates closely with other UN entities and leading research institutions across the globe. For more information, please visit http://unu.edu

Human Resources Office

The UNU Human Resources Office (HR-KL), as part of UNU Centre Administration, serves UNU’s Institutes and Offices in 16 locations around the world in the provision of human resources services. This includes HR policy and strategy, as well as business processes and systems and a core set of transactions in HR, including contract administration and global payroll. HR-KL is led by the Chief of Human Resources, who reports to the Director of Administration in Tokyo.

Responsibilities

Under the overall guidance and supervision of the Chief of Human Resources, the HR Assistant is responsible for processing consultant contracts within the ERP system, ensuring efficient administration and oversight of related transactions. The role involves applying established procedures in accordance with relevant policies and guidelines to maintain compliance and operational efficiency.

• Supports coordination of procurement services for Consultant (CTC) & Institutional Contractual Agreement (ICA) in Quantum while ensuring compliance with the relevant rules and regulations
• Assist in creating and closing Requisition-POs, receipting, and invoice processing for UNU Putrajaya, Centre Tokyo, UNU-CPR and other offices when required.
• Ensure accurate processing of financial entitlements based on deliverables outlined in consultant contracts.
• Assist with the preparation of the information required to respond to audit findings and recommendations.
• Assist in year-end financial closing activities.
• Support in coordinating the insurance enrolment request for non-PSA and records management
• Coordinate the submission of insurance enrolment requests for non-PSA consultants to CIGNA.
• Maintain and regularly update a centralized database to track enrolment status and coverage details.
• Coordinate with UNU HR Focal Points and insurance providers to resolve enrolment or coverage issues.
• Coordinate and monitor the disbursement and payment of quarterly insurance invoices from the insurer to relevant UNU institutes.
• Supports the implementation of Quantum SCM
• Assist in system testing activities, including identifying issues and validating functionalities.
• Support the development of user guides, reference materials, and training documentation.
• Provide support to end users during testing and go-live phases to ensure smooth adoption of the system.
• Provides Support for HR Services
• Support the coordination of recruitment activities such as interview scheduling, candidate communication, and documentation.
• Perform other duties as assigned by supervisor.
  
  

Key Performance Indicators

• Timely and accurate processing of procurement and contract documentation
• Organized and up-to-date consultant records and insurance enrolments
• Efficient coordination of interviews and recruitment logistics
  
  

Competencies

Values

• Inclusion — take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
• Integrity — act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards
• Humility — demonstrate self-awareness and willingness to learn from others
• Humanity — act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet
  
  

Behaviours

• Connect and collaborate — build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and plan — seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver results with positive impact — hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and develop — pursue own learning and development and contribute to the learning and development of others
• Adapt and innovate — demonstrate flexibility, agility and the ability to think and act in novel ways
  
  

Qualifications

• Education and certification
• Diploma or degree in Human Resources, Business Administration, Business Studies or related field.
• Fresh graduates with relevant academic backgrounds are encouraged to apply.
• Required skills and experience
• At least 2 years of relevant working experience for diploma holders.
• Fresh graduates (with internship experience) are encouraged to apply.
• Language Requirements:
• Fluency in English is required
• Knowledge of another UN official working language is an asset.
  
  

Remuneration

The successful candidate will be employed under PSA contract. UNU offers an attractive compensation package including an annual net salary (of/in the range of) MYR 41,398 - MYR 50,230, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.

Duration of contract

The duration of the initial contract is 1 year. This is Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration on a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years.

Starting date

Immediate

How To Apply

To apply to UNU, you will not need an account. Instead, we ask that you:

• Apply via the apply link;
• fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations);
• provide a motivation statement (in the P11 form); and
• answer a few questions that are tailored to the position.
  
  

You may wish to refer to the UN Values and Behaviours Framework for more information.

Application Deadline

01 July 2025

Submissions must be received by 23:59, MYT on the deadline; late entries will not be accepted.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.

Special Notice

PSA holders are neither “staff members” under the Staff Regulations and Rules of the United Nations nor “officials” for the purpose of the Convention on the Privileges and Immunities of the United Nations (1946). They are subject to the Rector's authority and may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. If you have supervisory function, you need to have awareness on gender related issues.

Information About UNU Rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.

Scam Warning

UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.