Admin Assistant jobs in Malaysia

Jiasheng New Energy Technology – Kulai, Johor

The HR / Admin Assistant plays a key support role in ensuring the smooth and efficient operation of the office or department. This position is responsible for performing a variety of administrative and clerical tasks, including managing correspondence, organizing files, scheduling meetings, and assisting with general office duties.

• Maintain a secure and up-to-date record of employee passports details and other official documents, particularly for foreign workers or employees on international assignments.
• Monitor and renew passport and visa expiry dates, and coordinate timely renewals or applications with relevant authorities or agencies.
• Liaise with employees and external service providers (e.g. embassies, immigration consultants) to facilitate smooth document processing.
• Assist with payroll preparation by collecting relevant data and documents.
• Maintain accurate and up-to-date employee records, including personal information, attendance, and leave.

• Responsible for front desk reception duties (handle phone calls, meeting room reservation, in-charge of stationery items, cleaning & beverage inventory)
• Responsible for ordering staff meals.
• Monitor inventory levels of kitchen supplies, utensils, and raw materials; assist in stock control.
• Assist in handling staff meal arrangements, hygiene audits, and equipment maintenance schedules.
• Assist in preparing purchase requests and follow up with suppliers on order and delivery status.
• Maintain accurate records of invoices, purchase orders, and payment documentation.

• Possess a minimum qualification of SPM (Sijil Pelajaran Malaysia) or Diploma.
• Able to work independently with minimal supervision and demonstrate a strong sense of responsibility.
• Good command of written and spoken Mandarin, Bahasa Malaysia, and English, as the role requires liaising with Mandarin-speaking counterparts and working in a multilingual environment.
• Basic computer literacy, including familiarity with Microsoft Office applications (e.g., Word and Excel).
• Fresh graduates are encouraged to apply – this is a great opportunity to gain hands-on experience.
• Training will be provided for candidates without experience.

5 working days, meal provided (free), medical card, sport activity.