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Admin Assistant jobs in Malaysia

Admin Assistant

JLL

Johor Bahru
On-site
MYR 30,000 - 40,000
Yesterday
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Merchandising Administrative Assistant

MOG GROUP OF COMPANIES

Kajang Municipal Council
On-site
MYR 50,000 - 70,000
Yesterday
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Administrative Assistant 4

Sanmina

Penang
On-site
MYR 100,000 - 150,000
Yesterday
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Administration Assistant

Wilhelmsen group

Kuala Lumpur
On-site
MYR 36,000 - 48,000
Yesterday
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Administrative Assistant - Organized Support with Medical Benefits

UEM Edgenta Berhad

Batu Gajah
On-site
MYR 100,000 - 150,000
2 days ago
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Administrative Assistant 4

SANMINA-SCI TECHNOLOGY INDIA PRIVATE LIMITED

Penang
On-site
MYR 100,000 - 150,000
2 days ago
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Administrative Assistant 4

Sanmina-SCI Systems de México

Penang
On-site
MYR 100,000 - 150,000
2 days ago
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Account Admin Assistant

DARAFOODS SDN. BHD.

Seri Kembangan
On-site
MYR 20,000 - 100,000
3 days ago
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Cantonese Speaking - Admin Assistant

RemoteVA

Cyberjaya
On-site
MYR 20,000 - 100,000
3 days ago
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Dynamic Admin Assistant — Flexible Hours & Growth

Ascension Advisory Pte Ltd

Kulai
On-site
MYR 20,000 - 100,000
6 days ago
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Admin Assistant

Ascension Advisory Pte Ltd

Kulai
On-site
MYR 20,000 - 100,000
6 days ago
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ADMINISTRATIVE ASSISTANT

Groupe Avril

Port Klang
On-site
MYR 100,000 - 150,000
7 days ago
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Administrative Assistant

Suhan Movies

Temerloh
On-site
MYR 100,000 - 150,000
3 days ago
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On-Site Administrative Assistant | Org & Communications Pro

Suhan Movies

Temerloh
On-site
MYR 100,000 - 150,000
3 days ago
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Administration Assistant/Officer - ACT (Petaling Jaya)

ACCA Careers

Petaling Jaya
On-site
MYR 100,000 - 150,000
3 days ago
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Administrative Assistant

AHAM Asset Management Berhad

Kuala Lumpur
On-site
MYR 100,000 - 150,000
3 days ago
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ADMINISTRATIVE ASSISTANT

Avril

Port Klang
On-site
MYR 100,000 - 150,000
9 days ago

Account Admin Assistant — On‑Site, Invoicing & AR/AP

DARAFOODS SDN. BHD.

Seri Kembangan
On-site
MYR 20,000 - 100,000
9 days ago

Admin Assistant

Petron Malaysia Refining & Marketing Bhd

Kuala Lumpur
On-site
MYR 20,000 - 100,000
10 days ago

Administrative Assistant

The Impact Foundation

Johor Bahru
On-site
MYR 100,000 - 150,000
9 days ago

Receptionist Cum Administrative Assistant

SGS

Selangor
On-site
MYR 20,000 - 100,000
10 days ago

Administrative Assistant II in the Master Programme Office of the School of Computing and Data [...]

Teacher of Arts (High school) Philosophy of the Arts (HKU)

Seberang Perai
On-site
MYR 100,000 - 150,000
13 days ago

Administrative Assistant

Virdos Lima Consultancy (M) Sdn Bhd

Malaysia
On-site
MYR 100,000 - 150,000
15 days ago

Executive Personal Assistant & Office Admin (Travel-Ready)

JL Sarholding Sdn Bhd

Kuching
On-site
MYR 20,000 - 100,000
2 days ago
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Senior Admin Assistant - Customs & Compliance Lead

Sanmina-SCI Systems de México

Penang
On-site
MYR 100,000 - 150,000
2 days ago
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Admin Assistant
JLL
Johor Bahru
On-site
MYR 30,000 - 40,000
Full time
2 days ago
Be an early applicant

Job summary

A global real estate services firm seeks a professional in Johor Bahru to oversee finance management, provide administrative support, and handle helpdesk coordination. Ideal candidates will have 2 years of relevant experience and a diploma/degree. Strong customer service skills and excellent communication abilities are essential. This on-site role offers a dynamic work environment focused on efficiency and teamwork.

Qualifications

  • 2 years of experience in a related field.
  • Basic finance and procurement knowledge is advantageous.
  • Proven ability to work effectively in a team environment.

Responsibilities

  • Assist in financial processes and reporting.
  • Track and record staff administration.
  • Log and manage helpdesk service requests.
  • Conduct performance assessments of vendors.

Skills

Customer service attitude
Interpersonal skills
Communication skills
Multi-tasking
Team collaboration

Education

Diploma/Degree or equivalent work experience
Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsible in overall coordination of finance management, administration support and provide assistance to Facilities Helpdesk related scope of work.

Finance Management
  • To assist Facilities Manager and site team in Project Template preparation, PO issuance, Invoice issuance and verification including all related processes and procedures between the Client and JLL.
  • To ensure that the financial processes are being followed including timely financial reporting submission.
  • Responsible in managing JLL vendor management system from proper registration, system update and regional coordination work.
Administration Support
  • To ensure all staff administration related are properly tracked and recorded (attendance, leave, overtime, etc.)
  • To assist the Client in parking management finance administration work and submit relevant reporting.
Helpdesk Administrator Support
  • Receive and log complaints with complete details of the service request from the staff.
  • To create service request/work order and assign the relevant task to the technical team with target completion as per agreed KPI/SLA.
  • Follow up completion, close the service request/work order and provide updates thru the system.
  • Communicate back to the staff and provide the update upon completion. Regular updates if the task requires longer completion timeline.
Procurement & Vendor Management
  • To conduct performance assessment of technical vendors and ensure the delivery are as per agreed SLA/KPI.
  • To assist the Facilities Manager and ensure vendor procurement processes are in compliance to both Client and JLL guidelines.
Qualifications and Ideal Experiences
  • Diploma/Degree or equivalent work experience is required.
  • 2 years of experience in related field.
  • Some basic finance and procurement knowledge or experience will be an advantage.
  • Strong customer service attitude and interpersonal skills is required.
  • Excellent written and verbal communication skills are required.
  • Proven ability to execute multiple tasks efficiently and effectively.
  • Proven ability to work effectively in a team environment.
  • Demonstrated flexibility, organization, and self-motivation.

Location: On-site – Johor Bahru, Malaysia

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

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* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.

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