Admin Assistant-Jobs in Malaysia

Dynamic Mesh And Wire Industries Sdn Bhd – Kapar, Selangor

The Logistics & Admin Assistant supports the daily logistics operations and administrative functions of the manufacturing facility. This role assists in the coordination of shipments, inventory documentation, compliance with Malaysian regulations, and efficient office operations.

• Assist coordinating inbound and outbound shipments with transporters, freight forwarders and manufacturing teams.
• Assist preparing and verifying logistics documents such as DO, PO, invoice, packing list, delivery schedule, and shipping instructions.
• Monitor shipment status and update internal teams on delivery timelines.
• Liaise with customs agents for import/export documentation as required.
• Assist in maintaining accurate inventory records and stock movement tracking in ERP or warehouse systems.
• Support monthly stock count activities and reconciliation as required.

• Handle general office administration: filing, correspondence, data entry, record-keeping and document control.
• Prepare reports including daily logistics reports, stock movement summaries, and administrative activity updates as required.
• Support the finance team on administrative tasks when required.

• Assist in ensuring logistics activities comply with Malaysian regulations (Customs, JPJ, DOSH, SIRIM, MITI requirements where applicable).
• Maintain safety documentation and support the company’s ISO or quality management audits (ISO 9001/14001/45001) as required.

• Minimum Diploma in Logistics, Administration, Business or related fields.
• At least 1–3 years experience in logistics, shipping, admin, or manufacturing support roles.
• Basic understanding of import/export procedures in Malaysia.
• Proficient in MS Office (Excel, Word, Outlook); experience with ERP systems is an advantage.
• Strong organisational skills, attention to detail, and ability to multitask under tight timelines.
• Able to work independently and collaboratively with cross-functional teams.

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