Admin Assistant jobs in Malaysia

We are hiring an Admin Assistant / Administrative Support to provide administrative support, HR recruitment coordination, rental follow-up, company secretary liaison, and day-to-day support to management.

This role suits a highly organised and disciplined admin professional with strong follow-up skills. This is not a managerial role and does not involve decision-making authority.

• Provide administrative support and personal assistant–type coordination
• Follow up on all management instructions, reminders, and action items
• Manage calendars, schedules, emails, and correspondence
• Track deadlines, submissions, and ongoing matters
• Support day-to-day business and administrative activities
• Handle confidential personal and business information

• Handle end-to-end recruitment activities:
  • Job posting (JobStreet, social media, referrals)
  • Resume screening and shortlisting
  • Interview coordination and follow-ups
  • Offer letters and onboarding documentation
• Maintain recruitment and employee records
• Support basic HR administration (non-policy role)

• Follow up on monthly rental collection
• Communicate professionally with tenant
• Track payment status, outstanding amounts, and due dates
• Maintain rental records and agreements

• Liaise with Company Secretary on statutory matters
• Follow up on documents, resolutions, filings, and deadlines
• Coordinate signing and documentation
• Maintain proper corporate records

• Coordinate daily administrative operations
• Maintain filing systems (physical & digital)
• Assist with office logistics, vendors, and supplies
• Support audits, document reviews, and compliance matters
• Perform ad-hoc administrative duties as required

Qualification - Diploma or Degree in Business Administration, Office Management, Human Resources or Secretarial / Administrative Studies

• Minimum 2–5 years’ experience as:
  • Admin Assistant
  • Administrative Assistant / Personal Assistant
  • HR Admin / HR Assistant (recruitment focused)
• Experience handling recruitment, follow-ups, and documentation is required
• Experience in rental administration or company secretary coordination is an advantage
• Strong organisational and follow-up skills
• High level of confidentiality and discretion
• Comfortable supporting management closely
• Good communication skills in English & Bahasa Malaysia
• Tamil language is an advantage
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint

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