Admin Assistant jobs in Malaysia

Job Purpose: Provide high-quality executive support to C-level leaders in a fast-paced APJ environment. The Executive Assistant ensures smooth daily operations, manages priorities, and represents the Executive in communications and coordination.

• Manage complex calendars, schedules, and appointments; coordinate internal and external meetings, including logistics and prep materials.
• Handle travel planning end-to-end (flights, itineraries, logistics).
• Draft and prepare professional correspondence, presentations, and reports.
• Prioritize and manage email on behalf of the Executive, draft responses and flag urgent items.
• Support executive meetings: prepare agendas, compile materials, track actions, and record minutes.
• Liaise across departments to coordinate approvals, signatures, and information flow.
• Handle confidential information with discretion and manage multiple priorities efficiently.
• Address ad hoc requests and shifting priorities, sometimes outside core hours.

• 4–7 years of executive assistant or senior administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking ability.
• High attention to detail and strong problem-solving skills.
• Able to work independently, maintain confidentiality, and support senior-level stakeholders.
• Proficient with MS Office and standard business tools.

Working Conditions:

• Professional office environment with occasional extended hours.
• Remote/hybrid work flexibility.
• Limited local travel if required.

• Agenda (Meeting)
• Calendar Management
• Communication
• Email Management
• Executive Assistance
• Executive Support
• Inbox Management
• Microsoft Office
• Multitasking
• Organizational Planning
• Prioritization
• Stakeholder Management
• Time Management
• Travel Management

At Tech Data, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At Tech Data, a TD SYNNEX Company, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.