Office Administrator, Malaysia(A248870)

Xiaomi Technology; Kuala Lumpur; On-site; MYR 60,000 - 85,000; Full time

Job summary

A leading technology company located in Kuala Lumpur is seeking an experienced professional in workplace support services. The role involves budget planning, vendor management, and project coordination to ensure high-quality workplace operations. Candidates must hold a Bachelor’s degree and have a minimum of 3 years of relevant experience. Strong communication skills and proficiency in Microsoft Office are essential. This position offers a dynamic work environment where effective stakeholder management is key.

Qualifications

• Minimum of 3 years of experience in workplace support services or a related field.
• Strong knowledge of budget management and procurement processes.
• Ability to work in a fast-paced environment and efficiently juggle multiple responsibilities.

Responsibilities

• Develop and manage the workplace support services budget.
• Oversee the management of contracts with vendors and service providers.
• Establish and maintain relationships with third-party service providers.
• Lead and coordinate workplace-related projects.
• Prepare and present reports on workplace utilization.
• Act as primary contact with building management.
• Demonstrate a process-driven and cost-effective approach.
• Provide logistical support for in-house events.

Skills

Budget management

Vendor relations

Communication

Microsoft Office Suite

Project management

Education

Bachelor’s degree in Workplace Management, Business Administration, or related field

Tools

Microsoft Excel

Job description

Job description：

• Budget Planning: Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.
• Contract Management: Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.
• Vendor Management: Establish and maintain relationships with third‑party service providers and vendors, ensuring high‑quality service delivery and compliance with contractual obligations.
• Project Management: Lead and coordinate workplace‑related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.
• Reporting: Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision‑making.
• Liaison with Building Management: Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace‑related matters.
• Process and Cost‑Driven Execution: Demonstrate a process‑driven and cost‑effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.
• Support for In‑House Events: Provide logistical support for in‑house events, including setup, coordination, and post‑event evaluations to ensure successful execution.

Job requirement：

• Bachelor’s degree in Workplace Management, Business Administration, or a related field.
• Minimum of 3 years of experience in workplace support services or a related field.
• Strong knowledge of budget management, procurement processes, and vendor relations.
• Proficient in Microsoft Office Suite, with advanced Excel skills.
• Able to communicate effectively with internal and external stakeholders at all levels of sophistication.
• Ability to work in a fast‑paced environment and efficiently juggle numerous concurrent responsibilities.
• Develop and maintain productive working relationships with internal and external stakeholders.