Senior Executive Assistant / Executive Assistant (at the rank of Clerk I / II) (two posts)

Teacher of Arts (High school) Philosophy of the Arts (HKU); Seberang Perai; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading university in Hong Kong seeks a Senior Executive Assistant to provide academic and administrative support for undergraduate and research postgraduate programs. Ideal candidates will hold a Bachelor’s degree with two years of relevant experience and have strong interpersonal skills. Responsibilities include maintaining daily operations and assisting with HR and finance. Benefits include competitive salary, annual leave, and medical benefits.

Benefits

Highly competitive salary

Annual leave

Medical benefits

University contribution to retirement benefits scheme

Qualifications

• Bachelor’s degree, preferably with two years of relevant work experience.
• Strong sense of responsibility and ability to work under pressure.
• Prior experience in programme administration is an advantage.

Responsibilities

• Support undergraduate and research postgraduate programmes.
• Assist with academic human resources matters and financial processes.

Skills

Good command of English

Good command of Chinese (including Putonghua)

Proficiency in MS Office applications

Strong problem-solving abilities

Interpersonal skills

Education

Bachelor’s degree

Job description

University of Hong Kong

Ref.: 533862

Work type: Full-time

Department: School of Computing and Data Science (14700)

Categories: Executive / Technical / Support

Location: Hong Kong

Position

Senior Executive Assistant / Executive Assistant (at the rank of Clerk I / II) (two posts) in the School of Computing and Data Science (Ref: 533862)

To commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance.

Responsibilities

• Academic, Student, and Secretarial Support – meet with Division Head, scheduling, coordination, correspondence. Support undergraduate and research postgraduate programmes, including Delta+ programme. Assist in coordination of programme administration team.
• Programme, Academic HR, and Finance Support – maintain daily operations of academic programmes. Assist with academic human resources matters and financial processes, including postgraduate studentships, disbursement of divisional conference and publication grants, research personnel appointments, and payroll processing.

Qualifications and Requirements

• Applicants should hold a Bachelor’s degree, preferably with two years of relevant work experience.
• Good command of English and Chinese (including Putonghua).
• Proficiency in MS Office applications.
• Strong sense of responsibility, good problem-solving abilities, interpersonal skills, and ability to work under pressure.
• Prior experience of two to three years in programme administration is an advantage.

Benefits

• Highly competitive salary commensurate with qualifications and experience.
• Annual leave and medical benefits.
• University contribution to retirement benefits scheme.

Application Process

The University only accepts online applications. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until 29 December 2025, or until the posts are filled, whichever is earlier. Shortlisted candidates will be invited to attend an interview and/or a written test.