T&L: Administrator/Secretary

Deloitte PLT; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading professional services firm in Penang is seeking a dedicated professional to provide administrative support. Responsibilities include managing billing processes, preparing reports, and communicating with stakeholders. The ideal candidate holds a diploma in accounting or a related field, has at least 2 years of relevant experience, and possesses excellent interpersonal and organisational skills. Familiarity with SAP and Salesforce is a plus. Join a team that values respect and inclusion.

Qualifications

• At least 2 years of experience in accounts receivables or similar setting in a professional services environment.
• Comfortable with the use of different software in day-to-day activities.
• Proven track record of success on closing outstanding invoices.

Responsibilities

• Provide administrative support to the Partners and Directors.
• Process billings and manage the billing process.
• Prepare statement of accounts and monthly ageing reports.

Skills

Interpersonal skills

Organisational skills

Communication skills

Time management

Attention to detail

Education

Diploma in Accounting, Finance, Business or related fields

Tools

SAP

Salesforce

Job description

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve. We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose‑led growth and embed more equitable, inclusive as well as sustainable business practices. Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions. Ready to unleash your potential with us? Join the winning team now!

Work you’ll do

• Provide administrative/secretarial support to the Partners, Directors to Managers assigned under his/her portfolio
• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, upload files onto global in‑house software on an ongoing basis etc
• Process billings and manage the billing process
• Carry out recovery activities with due diligence within prescribed standard operating procedures to minimize delinquency and ensuring compliance with the firm’s guidelines
• May be required to prepare statement of accounts and monthly ageing reports
• Maintain ‘live’ or up to date status reports, and provide the reports to managers upon requests
• Communicate actively with the respective internal stakeholders
• May be required to prepare simple analytical reports when necessary
• Assist in preparation of presentation materials, reports
• Provide status updates on files and track progress using the in‑house database
• Ad‑hoc admin duties as assigned including support to members of the team

Requirements

• At least a Diploma in Accounting, Finance, Business or related fields
• At least 2 years of experience in accounts receivables or similar setting in a professional services environment preferably
• Comfortable with the use of different softwares in day to day activities
• Prior knowledge in SAP, Salesforce software will be advantageous
• Proven track record of success on closing outstanding invoices
• Comfortable to deal with internal and external stakeholders
• Excellent interpersonal, organisation and communication skills
• Excellent time management skills and ability to prioritise a voluminous workload
• Meticulous and excellent attention to detail

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Deloitte Recruiters via firm’s business contact number or business email address.

Requisition ID: 108791

In Singapore, the services are provided by Deloitte and other related entities in Singapore("Deloitte in Singapore"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Singapore, which is within the Deloitte Network, is the entity that is providing this Website.