Senior Executive Assistant/Secretary

Basis Bay Group; Shah Alam; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading B2B technology company in Shah Alam is seeking an experienced Executive Assistant to provide high-level support to C-Level executives. The ideal candidate will have at least 7 years of experience as an executive assistant, exceptional organizational skills, and the ability to manage multiple priorities. You will be responsible for calendar management, travel coordination, and preparing confidential documents. This role requires discretion, strong communication skills, and proficiency with MS Office and other productivity tools.

Qualifications

• 7+ years of executive assistant or senior administrative experience.
• Proven support to C-Suite executives or board members.
• Excellent English written and verbal communication skills.

Responsibilities

• Provide full executive support to multiple C-Level and directors.
• Prepare, review, and edit correspondence, presentations, and contracts.
• Conduct research and prepare briefing materials for executive decision-making.

Skills

Executive support

Organizational skills

Communication skills

Confidentiality

Attention to detail

Time management

Education

Bachelor's degree in Business Administration, Law, Communications, or related field

Tools

MS Office Suite

Google Workspace

Zoom

Teams

Concur

Trello

Job description

Position Summary

The Executive Assistant (EA) provides high‑level administrative and strategic support to multiple C‑Level executives and directors. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast‑paced environment. The EA acts as a trusted partner, managing executive priorities, streamlining communication, and ensuring the smooth execution of business operations.

Key Responsibilities

• Provide full executive support to multiple C‑Level and directors, including calendar management, travel coordination, meeting preparation, and expense reporting.
• Act as the primary point of contact between executives, internal teams, clients, and external stakeholders.
• Prepare, review, and edit correspondence, presentations, contracts, reports, and other confidential documents.
• Coordinate and support board meetings, executive committee sessions, and leadership offsites (agendas, minutes, materials, follow‑up actions).
• Manage sensitive and confidential information with integrity and professionalism.
• Conduct research, compile data, and prepare briefing materials to support executive decision‑making.
• Track deadlines, action items, and deliverables to ensure priorities are met.
• Support special projects, strategic initiatives, and cross‑departmental collaborations on behalf of executives.
• Foster strong relationships across all levels of the organization and with external partners.
• Represent executives professionally in their absence.

Qualifications & Skills

• Bachelor's degree in Business Administration, Law, Communications, or related field.
• 7+ years of executive assistant or senior administrative experience, with proven support to C‑Suite executives or board members.
• Excellent English written and verbal communication skill.
• Strong attention to detail.
• High level of discretion, confidentiality, and emotional intelligence.
• Proficiency in MS Office Suite, Google Workspace, and productivity/collaboration tools (e.g., Zoom, Teams, Concur, Trello, or similar).
• Strong organizational and multitasking abilities with the capacity to manage competing priorities.
• Ability to work independently, anticipate needs, and exercise sound judgment.

Personal Attributes

• Professional, polished, and discreet at all times.
• Proactive problem solver with a “can‑do” attitude.
• Adaptable and resilient under pressure.
• Strong interpersonal skills and cultural sensitivity when dealing with diverse stakeholders.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Secretary?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your English language skills?

We are a business to business (B2B) technology company with long‑standing blue‑chip clients from around the world. Our enterprise clients across a range of industry sectors, including financial and regulatory institutions, count on us to provide a stable, robust platform and critical premium infrastructure which their business relies upon.

Established in 1996, we are present in 22 countries and over 50 locations globally. Our flagship Green Data Centre located in Cyberjaya – the 1st of its kind in Asia has become a blueprint in the industry for operating in tropical climate.