Executive Assistant to the CEO

WK Consortium SB; West Coast Division; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent company in Malaysia is seeking an experienced Executive Assistant to support the CEO directly. The role involves providing comprehensive administrative support, managing correspondence, and ensuring smooth operations at the executive level. The ideal candidate should have proven experience, strong organisational skills, and a high level of discretion. This position offers competitive remuneration and opportunities for long-term career growth in a dynamic environment.

Benefits

Competitive remuneration based on experience

Career growth in a professional environment

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator.
• Strong organisational and multitasking skills.
• High level of discretion, professionalism, and attention to detail.
• Excellent communication and document-handling skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Coordinate daily tasks with staff across all levels.
• Manage the CEO’s calendar and correspondence.
• Track and monitor the CEO’s monthly expenses.
• Organise meetings and events as needed.

Skills

Organisational skills

Discretion

Attention to detail

Communication skills

Multitasking

Job description

This is a high-trust, high-impact role supporting the CEO directly. If you are organised, discreet, detail-oriented, and enjoy being at the centre of decision-making, this position offers exposure to senior leadership, business operations, and development projects.

You will play a key role in keeping the CEO’s professional and administrative matters running smoothly, while gaining valuable insight into executive-level operations.

Key Responsibilities

Executive & Administrative Support

Report directly to the CEO and provide comprehensive secretarial and administrative support.

Coordinate daily tasks with staff across all levels of the organisation.

Prepare, type, format, and edit reports, documents, and presentations.

Document & Records Management

Maintain and manage the CEO’s incoming and outgoing correspondence and filing systems.

Enter data, maintain databases, and ensure accurate record‑keeping.

Handle copying, scanning, and document management tasks efficiently.

Calendar & Correspondence Management

Manage internal and external correspondence on behalf of the CEO.

Schedule appointments, manage the CEO’s calendar, and send timely reminders.

Ensure communications are handled professionally, confidentially, and promptly.

Track and monitor the CEO’s monthly expenses, including personal property‑related payments, loan repayments, and utilities.

Liaise with relevant parties to ensure payments and records are accurate.

Basic accounting knowledge will be an advantage.

Coordination & Events

Organise meetings and events when required.

Assist with submission of documents to relevant authorities for proposed developments.

Coordinate with consultants, authorities, and internal departments as needed.

Governance & Compliance

Ensure established standards, procedures, and confidentiality requirements are adhered to at all times.

Carry out additional duties as assigned by the CEO or Management from time to time.

What We’re Looking For

Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator.

Strong organisational and multitasking skills.

High level of discretion, professionalism, and attention to detail.

Excellent communication and document‑handling skills.

Comfortable working independently and coordinating across all levels.

Basic accounting or finance knowledge is an advantage.

What You’ll Gain

Direct exposure to top‑level leadership and decision‑making.

A trusted role with autonomy and responsibility.

Long‑term career growth in a professional and dynamic environment.

Competitive remuneration based on experience.

If you thrive in a fast‑paced executive environment and take pride in being dependable, detail‑driven, and discreet — we’d love to hear from you.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
• Do you have secretarial experience?