Admin Assistant jobs in Malaysia

Company: East Found Malaysia Sdn Bhd
Location: LOT3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia
Department: Administrative Department
Reports to: Chief Operating Officer (COO)

Language Requirement: Proficient in both English and Mandarin
Employment Type: Full-time

About East Found Malaysia Sdn Bhd

Founded in 1999, East Found Group has become a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our extensive product range includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures.

These solutions are crucial to industries such as supermarkets, logistics, and agriculture. With 90% of our output exported to regions like North America, Europe, and Japan, we prioritize quality, sustainability, and compliance with international standards such as ISO9001 and EU ROHS.

Position Overview:

We are seeking an experienced and dedicated Administration Manager to oversee and manage the company's administrative and logistical support functions, ensuring smooth daily operations. This role will include responsibility for managing the cafeteria, dormitories, security, factory sanitation, and other general administrative duties within the facility.

Key Responsibilities:

1. Cafeteria Management:
   Oversee the daily operations of the cafeteria, ensuring food quality, hygiene, and cost control.
   Coordinate with vendors to manage food supply and service standards.
   Handle employee meal subsidy programs and resolve related issues effectively.
2. Dormitory Management:
   Supervise the allocation, maintenance, and cleanliness of employee dormitories.
   Address employee concerns related to housing and ensure proper living standards are maintained.
3. Security Management:
   Manage the security team to ensure the safety of the facility and its personnel.
   Develop and implement security protocols, including visitor management and emergency response.
4. Factory Sanitation and Environment:
   Ensure the factory premises are clean, organized, and compliant with health and safety standards.
   Work with the cleaning team to establish a consistent cleaning schedule.
5. Administrative Operations:
   Develop and monitor budgets related to administrative functions, optimizing costs without compromising quality.
   Liaise with various departments to ensure seamless coordination and support for operational needs.
   Maintain records and reports related to administrative activities, providing updates to management as needed.
   Lead and mentor the administrative team, providing clear direction and support to achieve organizational goals.
   Conduct regular performance reviews and implement professional development initiatives.

Qualifications and Skills:

1. Education: Bachelor’s degree in Business Administration, Management, or a related field.
2. Experience: Minimum 5 years of experience in administrative or facilities management, preferably in a manufacturing environment.
   Strong leadership and problem-solving skills with the ability to handle multiple responsibilities efficiently.
   Excellent communication and interpersonal skills.
3. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
   Proficiency in using office software and tools for reporting and planning.
   Strong organizational and multitasking abilities.
   Excellent written and verbal communication skills in English and Mandarin (preferred for liaising with HQ).
   High attention to detail and problem-solving skills.
   Knowledge of local health, safety, and environmental regulations is an advantage.

Personal Attributes:
Strong sense of responsibility and team-oriented mindset.
Ability to work under pressure and meet deadlines in a fast-paced environment.

What We Offer:

1. Competitive salary and benefits package.
2. Opportunities for professional growth and development.
3. A dynamic and supportive work environment.
4. Comprehensive employee welfare programs, including medical insurance and annual leave.

Join East Found Malaysia Sdn Bhd and be part of a team driving global excellence in logistics and storage solutions!

How to Apply:
Interested candidates are encouraged to send their resume and a cover letter detailing their experience and suitability for the role to joyce.yang@eastfound.com.

We thank all applicants for their interest in East Found Malaysia Sdn Bhd; however, only those selected for an interview will be contacted.