Admin Assistant (mandarin Speaker)

Phoenix Automotive Sdn Bhd; Batu Caves; On-site; MYR 20,000 - 100,000; Full time

Job summary

An automotive company in Malaysia is seeking an experienced professional to manage operations, logistics, and inventory. The ideal candidate will have 1-2 years of experience and be skilled in coordinating stock transfers, handling invoices, and ensuring accurate delivery records. This role offers benefits like an annual bonus, performance incentives, and training opportunities. If you are ready to enhance our operational workflows, we encourage you to apply.

Benefits

Annual Bonus

Performance Incentive

Annual Company Trip

Birthday Leave

Medical Allowance

Uniform Allowance

Training Provided

Qualifications

• Minimum 1-2 years of relevant experience in operations, inventory, or administrative support.
• Strong understanding of stock management and delivery processes.

Responsibilities

• Monitor and update stock quantities to ensure accuracy.
• Coordinate stock transfers between locations.
• Track incoming stock for planning and fulfillment.
• Prepare and issue Purchase Orders to suppliers.
• Manage product returns and resolve supplier issues.
• Assist with warehouse inquiries.
• Coordinate customer deliveries and ensure timely shipments.
• Maintain accurate delivery records.
• Issue invoices based on sales orders.
• Oversee daily operations of the administrative department.

Skills

Operations management

Inventory control

Logistics coordination

Invoice preparation

Warehouse support

Job description

Requirements

Minimum 1-2 years of relevant experience in operations, inventory, or administrative support.

Experience in logistics coordination, invoicing, and warehouse support is an added advantage.

Strong understanding of stock management and delivery processes.

Responsibilities

Monitor and regularly update stock quantities to ensure accuracy and availability.

Coordinate and execute seamless stock transfers between locations.

Track and update incoming stock to support planning and order fulfillment.

Prepare and issue Purchase Order to suppliers.

Manage product returns and liaise with suppliers to resolve related issues.

Assist with warehouse-related inquiries and provide timely resolutions.

Coordinate and oversee customer deliveries, ensuring timely shipments and prioritizing urgent orders.

Maintain up-to-date and accurate delivery records.

Issue invoices based on orders from the sales team, ensuring correct documentation in the dispatch system.

Oversee and guide the daily operations of the administrative department.

Provide administrative support to the sales team, including document filing and distribution of mileage stickers.

Benefits

• Annual Bonus
• Performance Incentive
• Annual Company Trip
• Birthday Leave
• Medical Allowance
• Uniform Allowance
• Training Provided