Admin Assistant (WFH)

Jobstreet Malaysia; Pahang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A recruitment service provider in Malaysia is seeking a detail-oriented Consultant Admin to support the consultant team. This role involves handling administrative tasks, maintaining client databases, and ensuring smooth communication with clients. The ideal candidate will have experience in administrative roles, proficiency in Microsoft Office Suite and Google Workspace, as well as strong organizational skills. Join a dynamic environment where you can thrive and contribute to our client's success.

Qualifications

• Proven experience in administrative or support roles.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Assist consultants in reviewing CTOS reports.
• Initiate communication with clients.
• Perform accurate data entry to update client information.
• Collaborate with the consultant team to improve processes.

Skills

Administrative support experience

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written communication skills

Ability to work independently and collaboratively

Discretion and professionalism

Tools

Google Workspace

Job description

We are currently seeking a diligent and detail-oriented individual to join our team as a Consultant Admin. In this role, you will play a crucial part in supporting our consultant team by handling administrative tasks and ensuring seamless communication with our clients.

Key Responsibilities:

Assist consultants in reviewing CTOS reports for customers and providing relevant insights.

Initiate communication with clients by sending introductory messages.

Perform accurate data entry tasks to update client information and project statuses.

Maintain and update Google Sheets or other relevant databases with the latest client information and project progress.

Analyze customer profiles based on provided payslips and other relevant documents to facilitate decision-making processes.

Draft agreements, contracts, and other legal documents with precision and attention to detail.

Collect necessary documents from clients through online platforms and ensure proper labeling and organization.

Efficiently manage and prioritize emails, ensuring timely responses and follow-ups with clients.

Collaborate with the consultant team to streamline administrative processes and improve efficiency.

Provide general administrative support as needed, including but not limited to scheduling meetings, preparing presentations, and organizing documents.

Requirements:

Proven experience in administrative or support roles

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Sheets, Docs, Gmail, Drive).

Strong organizational skills with the ability to multitask and prioritize tasks effectively.

Excellent written communication skills with a keen attention to detail.

Ability to work independently with minimal supervision as well as collaboratively within a team.

High level of discretion and professionalism when handling sensitive information.

Flexibility and adaptability to thrive in a fast-paced and dynamic work environment.

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