Administrative Assistant

Marsh Insurance; Kuala Lumpur; Hybrid; MYR 60,000 - 80,000; Full time

Job summary

A leading insurance broker is looking for a talented individual to join their Administrative team in Kuala Lumpur. The role involves providing proactive executive support, managing calendars, travel arrangements, and event planning. Applicants should have a Bachelor's degree with 3-5 years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office, particularly Excel and PowerPoint. The company offers professional development opportunities and fosters an inclusive work culture.

Benefits

Professional development opportunities

Inclusive work culture

Career advancement possibilities

Qualifications

• 3 - 5 years of experience in administrative support and coordination.
• Expertise in managing calendars and travel arrangements.
• Strong organizational skills to manage multiple tasks effectively.

Responsibilities

• Provide proactive executive support to multiple leaders.
• Manage travel arrangements and expense reporting.
• Organize and coordinate meetings and events logistics.

Skills

Calendar management

Travel management

Event planning

Time management

Microsoft Office proficiency

Team collaboration

Education

Bachelor’s Degree or Diploma

Tools

Excel

PowerPoint

Job description

We are seeking a talented individual to join our Administrative team at Marsh & McLennan Asia Business Services (MMABS). This role will be based in our Pavilion Damansara Corporate Towers, Kuala Lumpur office. This is a hybrid role that has a requirement of working as per the respective team's arrangement.

Job Summary:

Provides proactive executive and administrative support to multiple leaders by managing calendars, travel, meetings, and office operations to ensure smooth, efficient regional business support.

We will count on you to:

• Deliver effective, proactive calendar management – organize, adjust and communicate short- and long-term schedule requirements.
• Meeting and event planning, scheduling and coordination of logistics. Support leader with meeting logistics, agenda setting and prioritization of issues.
• Manage travel arrangements, bookings, and expense reporting.
• Maintain confidentiality and exercise discretion when handling sensitive information in compliance with internal standards and policies.
• Understand general business models, key business partners and objectives of meetings & events.
• Analyze administrative problems and communicate effective solutions.
• Coordinate with other teams for onsite office support and hospitality requirements as necessary.

What you need to have:

• Bachelor’s Degree or Diploma in any field
• 3 - 5 years of experience in calendar and travel management, expense reporting, regional coordination, event planning and onboarding support
• Excellent organizational and time management skills, track record of consistently meeting deadlines
• Advanced Microsoft Office skills: highly proficient in Excel and PowerPoint with a willingness to learn new software tools
• Team player, able to work well with multiple stakeholders and build rapport in a fast-paced environment
• High level of integrity, independent and committed with high level of initiative

What makes you stand out:

• Previous experience supporting global teams and working within large firms
• Coordination skills and ability to work with multiple stakeholder

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.