Sales Admin & Billing Executive

PERSOL; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading recruitment company in Kuala Lumpur is seeking a Sales Admin & Billing Executive. The role involves handling administrative tasks, managing invoices, and ensuring accurate billing data. Candidates should have at least an SPM qualification, attention to detail, and proficiency in Microsoft Office applications. The position requires a proactive attitude, with an ability to work independently in a fast-paced environment. Strong communication skills to coordinate with clients and internal teams are essential.

Qualifications

• Prior experience in sales administration or billing is an advantage.
• Strong attention to detail with high accuracy in documentation.
• Able to work independently in a fast-paced environment.

Responsibilities

• Handle administrative work assigned by Senior/Manager.
• Manage and prepare invoices, delivery orders, and purchase orders.
• Monitor outstanding invoices and maintain accurate billing data.

Skills

Sales administration experience

Attention to detail

Proficient in Microsoft Office

Proactive and responsible attitude

Education

Minimum SPM qualification

Tools

Microsoft Office

Google Sheets

Job description

Sales Admin & Billing Executive (LRT Accessible)

Responsibilities

• Handling administrative work assigned by Senior/Manager.
• Supporting both hardware sales and business development teams in all sales administration matters.
• Managing and preparing invoices, delivery orders, and purchase orders for suppliers and customers with high accuracy.
• Ensuring the integrity of billing data by maintaining accurate, complete, and up-to-date records at all times.
• Monitoring outstanding invoices and ensuring all clients remain informed their outstanding debts and payment deadlines.
• Coordinating courier arrangements for hardware sales, including booking, tracking, and delivery follow-ups.
• Maintaining smooth workflow between sales, finance, suppliers, and logistics partners to support business operations.
• Managing and responding to clients’ inquiries via phone calls and emails in a professional and timely manner.
• Liaising with internal teams, suppliers, and customers to resolve billing, delivery, or administrative issues.
• Assisting with general office administration tasks to ensure a well-organized and efficient workplace.
• Managing and coordinating cleaner schedules and related services arrangement.
• Overseeing pantry management, including monitoring stock levels and arranging timely restocking of pantry supplies.
• Supporting other office-related administrative matters as assigned.
• Maintaining the smooth flow of daily business operations.
• Assisting in ad-hoc tasks as assigned, as and when required.

Qualifications

• Prior experience in sales administration or billing is an added advantage.
• Minimum SPM qualification or above.
• Good working attitude, responsible, proactive, and willing to learn.
• Strong attention to detail with a high level of accuracy in documentation and data handling.
• Proficient in Microsoft Office applications, and Google application such as Google Sheet.
• Able to work independently under a fast-paced environment.
• Ability to stand by or attend to emergency tasks after working hours if required.

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