Office Administration jobs in Malaysia

We are seeking a driven and hands-on Office Support Coordinator who takes ownership and leads by example in a dynamic SME environment. This role is central to ensuring smooth and efficient office and branch operations, spanning office administration, facilities coordination, asset and vehicle management, vendor liaison, and daily operational support. The ideal candidate is proactive, highly organised, and solution‑oriented, with the confidence to work independently, anticipate needs, and support management and internal teams. This position suits someone who enjoys responsibility, thrives in a fast‑paced setting, and plays an active role in creating a well‑structured, efficient, and positive workplace.

• Coordinate and support daily office and branch operations to ensure smooth and efficient workflow.
• Manage office facilities including cleaning, landscaping, maintenance works, inspections, and compliance with safety and facility standards.
• Liaise with building management, landlords, property agents, and service providers on office‑related matters.
• Manage staff accommodation arrangements, including maintenance coordination and routine checks.
• Oversee company vehicles including maintenance scheduling, insurance and road tax renewals, and accident reporting and claims.
• Handle office purchasing and vendor coordination, including quotations, deliveries, invoicing, and supplier follow‑ups.
• Manage uniforms, stationery, pantry supplies, tools, toll and petrol cards, including inventory control and distribution.
• Monitor office expenses and prepare simple monthly usage or cost reports for management review.
• Maintain accurate records of office assets, inventory, and equipment, including periodic stock checks.
• Support branch office setup, relocation, and office space arrangements when required.
• Manage reception duties, welcome visitors, coordinate visit arrangements, and ensure office and common areas are presentable at all times.
• Assist in organizing company events, meetings, and internal activities.
• Provide general administrative and ad‑hoc support as assigned by HOD.