Secretarial Assistant

Grats Management Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading management firm in Kuala Lumpur seeks an organized individual for the role of Administrative Support. This position involves providing secretarial and administrative support, managing daily correspondence, and assisting in document preparation. Ideal candidates should have a Diploma or Degree in Business Administration or related fields, be proficient in Microsoft Office, and possess strong communication skills in English and Bahasa Malaysia.

Benefits

Annual Leave

Medical and Hospitalisation Leave

Annual Bonus

Training Provided

Overtime Pay

Company Trip

Qualifications

• Minimum Diploma / Degree in Business Administration, Secretarial Studies, or related field.
• Basic knowledge of administrative and secretarial work.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide general secretarial and administrative support to management.
• Manage daily correspondence, including emails, letters, and phone calls.
• Assist in document preparation, filing, and record-keeping.

Skills

Administrative and secretarial work

Microsoft Office (Word, Excel, Outlook)

Communication skills in English and Bahasa Malaysia

Organizational skills

Ability to maintain confidentiality

Teamwork

Education

Diploma / Degree in Business Administration or related field

Job description

Minimum [Diploma / Degree] in Business Administration, Secretarial Studies, or related field

Basic knowledge of administrative and secretarial work

Proficient in Microsoft Office (Word, Excel, Outlook)

Good written and verbal communication skills in English and Bahasa Malaysia

Well‑organised, detail‑oriented, and able to manage multiple tasks

Responsible, discreet, and able to maintain confidentiality

Able to work independently and as part of a team

Prior experience in administrative or secretarial roles is an advantage but not mandatory

Requirements

• Minimum [Diploma / Degree] in Business Administration, Secretarial Studies, or related field
• Basic knowledge of administrative and secretarial work
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills in English and Bahasa Malaysia
• Well‑organised, detail‑oriented, and able to manage multiple tasks
• Responsible, discreet, and able to maintain confidentiality
• Able to work independently and as part of a team
• Prior experience in administrative or secretarial roles is an advantage but not mandatory

Responsibilities

• Provide general secretarial and administrative support to management
• Manage daily correspondence, including emails, letters, and phone calls
• Assist in document preparation, filing, and record‑keeping
• Schedule and coordinate meetings, appointments, and calendars
• Prepare basic reports, minutes, and forms when required
• Handle office administration tasks such as ordering supplies and document control
• Assist with statutory, compliance, or company secretarial documents as assigned
• Liaise with clients, government bodies, banks, or service providers when necessary
• Perform any other reasonable duties assigned by the Company from time to time

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF
• EIS
• Annual Bonus
• Training Provided
• Overtime Pay
• Company Trip
• 5 Working Days