Corporate à Malaisie

Assisting the Head/Manager of Corporate Secretarial Department in the management and supervision of corporate secretarial functions and ensuring that the company and its subsidiaries comply with all statutory and regulatory requirements. The role involves coordinating board and shareholder meetings, maintaining statutory records, and supporting corporate governance practices across the organisation.

• Draft, format, and review internal and external correspondence, resolutions, forms and related corporate secretarial documents.
• Update and maintain all relevant statutory records, books, registers, forms and documents in compliance with Companies Act 2016 and all relevant regulations.
• Ensure timely and accurate filing of statutory documents with the Companies Commission of Malaysia ("CCM") and/or other authorities.
• Advise directors and senior management on corporate governance best practices, Companies Act compliance, and other relevant regulations.

• Coordinate the scheduling, logistics, and documentation for board, committee, and shareholder meetings, including board papers, agendas and notices.
• Attend board, committee, and shareholder meetings and ensure accurate, timely preparation of meeting minutes.

• Liaise with directors, shareholders, auditors, regulators, and secretarial agents.
• Manage communication with regulatory bodies (e.g., CCM, Bursa, etc.)

• Lead and mentor junior team members in the performance of their duties.
• Supervise and review the work of junior team members, ensuring quality and accuracy.

• Assist with corporate exercises such as M&As, IPO, restructurings, etc.
• Coordinate due diligence, documentation, and regulatory filings related to corporate transaction.
• Assist with any ad hoc tasks as and when required.

• Academic Qualification: Degree in Corporate Administration, Law, Business, or other related disciplines or ICSA graduate.
• Licensing and Certification: Preferred MAICSA, CGI (ICSA) or equivalent.
• Minimum 4–6 years of relevant corporate secretarial experience.
• Prior experience in a public listed company or professional services firm is an advantage.
• Proficient in Microsoft Office and board portal software (e.g., Boardpac).
• Hands‑on experience in preparation for and attending shareholders/board/management meetings, minute writing, drafting resolutions, announcements, reviewing agreements and other corporate secretarial and compliance works. Public listed company filings with SSM, Bursa Securities, Securities Commissions, etc.
• Well‑versed with the provisions of Companies Act 2016, Listing Requirements of Bursa Malaysia Securities Berhad, company secretarial practices, corporate governance and other relevant laws and regulations.
• Excellent interpersonal, analytical and communication skill.
• Good teamwork spirit.