Sales Admin & Billing Executive

PERSOL; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading recruitment agency in Kuala Lumpur is seeking a detail-oriented administrative support professional. Responsibilities include managing invoices and delivery orders, supporting sales administration, and ensuring smooth communication among clients and internal teams. The ideal candidate has a minimum SPM qualification and is proactive in handling tasks. A good command of English, along with proficiency in Microsoft Office and Google applications, is essential for success in this role.

Qualifications

• Prior experience in sales administration or billing is an added advantage.
• Strong attention to detail with high accuracy in documentation.
• Able to work independently under a fast-paced environment.

Responsibilities

• Handle administrative work assigned by Senior/Manager.
• Support sales administration matters for hardware sales.
• Manage invoices, delivery, and purchase orders accurately.

Skills

Attention to detail

Proactive attitude

Good communication skills

Microsoft Office proficiency

Ability to work independently

Education

Minimum SPM qualification

Tools

Google Sheets

Job description

Responsibilities

• Handling administrative work assigned by Senior/Manager.
• Supporting both hardware sales and business development teams in all sales administration matters.
• Managing and preparing invoices, delivery orders, and purchase orders for suppliers and customers with high accuracy.
• Ensuring the integrity of billing data by maintaining accurate, complete, and up-to-date records at all times.
• Monitoring outstanding invoices and ensuring all clients remain informed their outstanding debts and payment deadlines.
• Coordinating courier arrangements for hardware sales, including booking, tracking, and delivery follow-ups.
• Maintaining smooth workflow between sales, finance, suppliers, and logistics partners to support business operations.
• Client & Communication Support
  • Managing and responding to clients’ inquiries via phone calls and emails in a professional and timely manner.
  • Liaising with internal teams, suppliers, and customers to resolve billing, delivery, or administrative issues.
• Office Administration Support
  • Assisting with general office administration tasks to ensure a well-organized and efficient workplace.
  • Managing and coordinating cleaner schedules and related services arrangement.
  • Overseeing pantry management, including monitoring stock levels and arranging timely restocking of pantry supplies.
  • Supporting other office-related administrative matters as assigned.
• General & Ad-hoc Duties
  • Maintaining the smooth flow of daily business operations.
  • Assisting in ad-hoc tasks as assigned, as and when required.

Requirements

• Prior experience in sales administration or billing is an added advantage.
• Minimum SPM qualification or above.
• Good working attitude, responsible, proactive, and willing to learn.
• Strong attention to detail with a high level of accuracy in documentation and data handling.
• Proficient in Microsoft Office applications, and Google application such as Google Sheet.
• Good communication skills in written and spoken English, additional languages such as Malay and Mandarin are an advantage.
• Able to work independently under a fast-paced environment.
• Ability to stand by or attend to emergency tasks after working hours if required.