HR and Administration Manager

Running Lab; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

A company in Malaysia is looking for a hands-on HR & Administration Manager to oversee end-to-end HR operations and manage office administration. The ideal candidate will have at least 5 years of experience in HR and office management, along with strong knowledge of Malaysian labour laws. Responsibilities include managing recruitment, payroll, and compliance, as well as overseeing daily operations to ensure efficiency and effectiveness. Strong communication skills and the ability to work independently are essential.

Qualifications

• Minimum 5 years of relevant experience in HR & Admin or Office Management role.
• Hands-on and able to work independently.
• Proficient in Microsoft Office.

Responsibilities

• Manage full-spectrum HR functions including recruitment and payroll.
• Ensure compliance with Malaysian labour laws.
• Oversee office administration and facilities management.

Skills

Knowledge of Malaysian labour laws and HR compliance

Communication and interpersonal skills

Organisational skills

Proficient in Microsoft Office

Education

Diploma or Degree in Human Resource Management, Business Administration, or related field

Tools

HRIS (e.g. WhyzeHR)

Job description

We are seeking a hands-on HR & Administration Manager to manage end-to-end HR operations and oversee office administration for our Malaysia office. This role works closely with Management and requires strong ownership, sound HR judgement, and the ability to manage daily operations independently.

Job Summary

We are seeking a hands-on HR & Administration Manager to manage end-to-end HR operations and oversee office administration for our Malaysia office. This role works closely with Management and requires strong ownership, sound HR judgement, and the ability to manage daily operations independently.

Key Responsibilities

Human Resources

· Manage full-spectrum HR functions including recruitment, onboarding, payroll coordination, leave administration, performance management, and employee relations.

· Ensure compliance with Malaysian labour laws and statutory requirements (EPF, SOCSO, EIS, HRD Corp).

· Handle employee benefits administration, insurance matters, HR documentation, and confidential personnel records.

· Prepare HR reports and support salary review, manpower planning, and management decision-making.

· Advise Management on HR policies, disciplinary matters, and employee relations issues.

Administration & Office Management

· Oversee day-to-day office administration and office management to ensure smooth and efficient operations.

· Manage office facilities, maintenance, repairs, cleaning services, and general office upkeep.

· Liaise with building management, landlords, and external service providers.

· Handle procurement of office supplies and services, vendor coordination, and cost control.

· Manage office assets, inventory, and fixed asset records.

· Coordinate office moves, renovations, or space planning when required.

· Support staff welfare initiatives and company events.

General

· Maintain proper records for audit and statutory submissions.

· Drive HR system and process improvements.

· Perform ad-hoc duties as assigned by Management.

Requirements

· Diploma or Degree in Human Resource Management, Business Administration, or related field.

· Minimum 5 years’ relevant experience in a combined HR & Admin / Office Management role.

· Strong knowledge of Malaysian labour laws and HR compliance.

· Hands-on, organised, and able to work independently.

· Good communication and interpersonal skills.

· Proficient in Microsoft Office; experience with HRIS (e.g. WhyzeHR) is an advantage.

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