Admin Executive

CUCKOO International (MAL) BERHAD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading office management company in Kuala Lumpur is seeking an Admin Executive to ensure the smooth operation of the office, overseeing cleanliness, supply management, and front desk duties. Candidates should have a degree in Business Administration and 1-2 years of relevant experience. Strong organizational and communication skills are essential. This role involves coordination of office activities and maintenance of a professional environment, making it ideal for someone who enjoys a supportive function in a dynamic workspace.

Qualifications

• 1–2 years’ experience in office administration or a similar role.
• Able to work independently and manage multiple tasks.
• Experience dealing with vendors or service providers is a plus.

Responsibilities

• Oversee office cleanliness, hygiene, and upkeep.
• Manage pantry supplies and office supply inventory.
• Maintain an accurate inventory record of company assets.
• Handle front desk duties and visitor management.
• Coordinate office-related activities and events.
• Support cost tracking and basic reporting for office expenses.

Skills

Organisational skills

Coordination

Communication skills

MS Office proficiency

Education

Diploma or Bachelor’s degree in Business Administration or Office Management

Job description

The Admin Executive is responsible for the smooth day‑to‑day operation of the office, ensuring a clean, well‑organised, and functional working environment. This role supports employees and business functions through effective office management, front desk administration, asset control, and coordination of office‑related activities and events.

Key Responsibilities

Office & Facilities Management

Oversee overall office cleanliness, hygiene, and upkeep, including pantry, meeting rooms, common areas, and workstations.

Monitor and coordinate with cleaners and external service providers to ensure service standards are met.

Report and follow up on office maintenance issues (e.g. lighting, air‑conditioning, furniture, minor repairs).

Ensure compliance with basic office safety and housekeeping standards.

Pantry & Office Supplies Management

Manage pantry supplies (e.g. beverages, snacks, utensils) and ensure consistent availability.

Handle ordering, stocking, and inventory of office supplies such as stationery, paper, printer consumables, and general office items.

Track usage trends and optimise ordering to control costs and avoid overstocking.

Liaise with vendors for quotations, purchase orders, and delivery follow‑ups.

Company Asset & Inventory Management

Maintain an accurate inventory record of company assets, including office furniture and fittings, company T‑shirts, merchandise, and general office materials.

Support tagging, tracking, issuance, and return of office assets where applicable.

Conduct periodic stock checks and reconcile discrepancies.

Support disposal or replacement of obsolete or damaged items in accordance with company procedures.

Front Desk & Visitor Management

Manage front desk duties, including receiving visitors, couriers, and deliveries.

Handle incoming calls, general enquiries, and office mailbox management.

Ensure visitors are properly registered and guided according to office protocols.

Maintain a professional and welcoming front‑of‑house environment.

Office Coordination & Event Support

Coordinate cross‑functional requests involving office space usage, meeting rooms, or shared facilities.

Support internal meetings, trainings, and office events, including venue set‑up, food and beverage ordering, coordination with vendors or service providers.

Assist in planning and executing small‑scale office activities or employee engagement initiatives.

Administrative & General Support

Maintain proper documentation and records related to office administration.

Support cost tracking and basic reporting for office expenses.

Assist in ad‑hoc administrative tasks as assigned to support business operations.

Work closely with internal stakeholders to ensure office needs are addressed in a timely manner.

Requirements

Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.

1–2 years’ experience in office administration or similar role.

Strong organisational, coordination, and communication skills.

Able to work independently and manage multiple tasks.

Proficient in MS Office (Word, Excel, Outlook).

Experience dealing with vendors or service providers is a plus.