Finance & Administration Senior Executive

Myriad Education Sdn Bhd; Dengkil; On-site; MYR 100,000 - 150,000; Full time

Job summary

An educational institution in Malaysia is looking for a Finance & Administration Senior Executive to support daily finance operations and HR administration. The role includes billing, collections, payroll administration, and ensuring compliance with Malaysian regulations. The ideal candidate should have at least 3 years of relevant experience and a degree in finance or a related field. Join a dynamic team focused on providing quality education while managing efficient administrative functions.

Qualifications

• Min. 3 years of experience in finance and administration roles.
• Strong understanding of Malaysian financial regulations.
• Ability to handle multiple tasks and maintain accuracy.

Responsibilities

• Support day-to-day finance operations and HR administration.
• Ensure accurate billing and collections.
• Maintain accurate employee records and payroll processing.

Skills

Accounts Receivable

Billing Support

Payroll Administration

Budget Tracking

Vendor Management

Statutory Compliance

Office Administration

Education

Bachelor's degree in Finance or related field

Job description

Finance & Administration Senior Executive

Taylor’s Education Group is embarking on an initiative to make private K-12 education more affordable and accessible to families through the offering of a holistic educational experience at an accessible price point. This stems from our strong belief that every child deserves access to quality education.

We bring international Cambridge education to a broader audience and thus empower more families to give their children the tools to succeed in a rapidly evolving world. Our school will focus on cultivating lifelong learners, instilling a sense of community responsibility, and equipping students with the critical thinking skills necessary for tomorrow’s challenges.

This new initiative will be part of Taylor's Education Group (TEG) comprising Taylor’s University, Taylor's College, Garden International School, Australian International School Malaysia, Taylor's International School KL & Puchong, Nexus International School Putrajaya and Nexus International School Singapore.

Role Summary

Role Summary The Senior Executive, Finance & Administration supports the Finance & Administration Manager in running day-to-day finance operations, HR administration, and campus administrative activities. This role is hands-on and execution-focused, ensuring accurate billing and collections support, disciplined procurement documentation, timely finance processing, and smooth office administration in alignment with TEG policies and Malaysian regulatory requirements.

Finance Operations

• Accounts Receivable & Billing Support. Support fee invoicing, receipts, credit notes and refunds documentation, and maintain accurate student billing records in coordination with Admissions.
• Collections & Reconciliations. Record collections, perform daily/weekly reconciliations to bank and payment channels, investigate discrepancies, and elevate exceptions promptly.
• Accounts Payable Processing. Prepare purchase documentation, verify invoices against approvals and delivery evidence, and submit for payment processing in line with TEG policies.
• Budget Tracking & Variance Support. Maintain trackers for campus expenditure, monitor spend against budget, and prepare variance explanations for monthly management reporting.
• Month-End Close Support. Support closing schedules, reconciliations and supporting documents to enable timely reporting to TEG Treasury & Finance (via Manager).
• Cash Handling & Petty Cash Controls. Maintain petty cash float, reimbursement logs and supporting documents with proper approvals.
• Internal Controls & SOP Compliance. Follow internal controls (segregation of duties, approval limits, audit trail) and highlight control gaps or risks.
• Procurement Documentation & Vendor Files. Maintain vendor onboarding documents, contracts, quotations and service deliverables tracking.
• Any other special assignment. Take on additional projects or duties as assigned by the Finance & Administration Manager and/or Principal.

Human Resources

• Recruitment Administration. Coordinate interview scheduling, candidate documentation and onboarding logistics in alignment with Group People & Culture policies.
• Payroll Inputs & Statutory Support. Compile monthly payroll inputs (attendance/leave, allowances, deductions) and support documentation for statutory contributions and compliance.
• HR Records Management. Maintain accurate and confidential employee files, contracts, leave data and required reporting in accordance with data privacy requirements.
• Onboarding & Offboarding Administration. Prepare onboarding checklists, access provisioning requests, and separation documentation.
• Campus-Level HR Compliance Support. Support campus-level compliance with applicable Malaysian employment laws and TEG People & Culture reporting timelines.
• Any other special assignment. Take on additional projects or duties as assigned by the Finance & Administration Manager and/or Principal.

Administration

• Office Administration. Support day-to-day administrative operations within the office and the campus, including reception, meeting logistics and general coordination.
• Facilities & Vendor Coordination. Coordinate service providers (cleaning, security, maintenance), track service schedules and raise issues for resolution.
• Inventory & Asset Tracking. Monitor inventory of office supplies and minor assets and maintain inventory logs and reorder levels.
• Document Control & Filing. Maintain orderly physical and digital filing systems for finance, HR and administrative records to ensure audit readiness.
• Any other tasks as required by the leadership team.