Executive Assistant to Director

SIN-KUNG LOGISTICS BERHAD; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company in Shah Alam is seeking an Executive Assistant to support the Director with administrative tasks. The role involves managing the Director's calendar, preparing documents, coordinating meetings, and handling travel arrangements. Ideal candidates will have a bachelor's degree and 2–5 years of relevant experience. Proficiency in English and Mandarin, along with strong organizational skills, is essential. This position requires discretion and the ability to multitask effectively.

Qualifications

• 2–5 years of experience as a Personal Assistant or Executive Assistant.
• Valid driving licence and access to a car.
• Ability to travel occasionally.

Responsibilities

• Manage the Director's calendar and schedule appointments.
• Prepare documents, reports, and presentations.
• Coordinate and organise meetings and take minutes.
• Act as a liaison between the Director and internal/external parties.
• Arrange travel itineraries and handle logistics.

Skills

Excellent communication skills in English

Proficiency in MS Office

Strong organisational skills

Discretion and confidentiality

Multitasking ability

Verbal and written communication in Mandarin

Education

Bachelor's degree in Business Administration or relevant field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

This position provides executive assistance to the Director, supporting day‑to‑day administrative and management tasks.

Responsibilities

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize necessary documents, reports, and presentations.
• Handle incoming e‑mails, phone calls, and correspondence on behalf of the Director.
• Coordinate and organise meetings, ensuring all arrangements are made; attend meetings with the Director, take minutes, prepare accurate summaries, and follow up on action items to ensure timely completion.
• Act as a liaison between the Director and internal or external parties to ensure effective communication, drafting and proofreading correspondence, e‑mails and documents in Malay, English or Mandarin.
• Arrange travel itineraries, accommodations and logistics for business trips; handle visa applications and other travel‑related documentation; occasionally travel with the Director to attend business meetings.
• Host and present during business meetings as required, ensuring professionalism and clarity.
• Maintain and organise electronic and physical filing systems; ensure confidentiality and security of all documents and information.
• Provide general administrative support to the Director and other team members as needed; handle ad‑hoc tasks and projects as assigned.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies or a relevant field (preferred).
• 2–5 years of experience as a Personal Assistant, Executive Assistant or a similar role.
• Excellent communication skills in English and Mandarin, both verbal and written.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organisational and time‑management skills, with the ability to multitask and prioritise effectively.
• Discretion and confidentiality in handling sensitive information.
• Valid driving licence and access to a car for out‑of‑office meetings.
• Ability to travel occasionally and host business presentations during meetings.