Document Control jobs in Italy

The Document Control Specialist is responsible for managing and executing the routing of change orders and associated documentation through the Product Lifecycle Management (PLM) system. This role ensures that all change orders are processed efficiently, accurately, and in compliance with established workflows and company policies. The Document Control Specialist collaborates with cross‑functional teams to facilitate the change control process and continuous improvement initiatives.

Leads the creation and execution of standards, processes, systems and tools related to Document Control.

Reviews, processes, and monitors change orders and workflow documentation to reduce turnaround time and enhance departmental efficiency.

Collaborates with cross‑functional teams to manage changes and resolve routing‑related concerns, providing insight and feedback to support team objectives.

Delivers technical recommendations to address a wide range of issues related to Agile change management and routing activities.

Engages with change order requestors, reviewers, and stakeholders, presenting relevant data and metrics to support routing activities as needed.

Manages the complete routing process of change order requests within Agile, including tracking associated comments and correspondence, ensuring timely routing to meet cycle‑time targets, proactively following up on aging change orders, acting as a company‑wide expert for routing activities, and contributing to ongoing system and reporting improvements.

Participates in system enhancements and process improvement initiatives related to Agile change management and reporting, and performs additional responsibilities as assigned to support the overall goals of Document Control.

Diploma/Degree in Science, Business, or Management discipline.

Minimum of 2–3 years of experience in document control and engineering change order (ECO) processing, experience with Agile PLM systems, familiarity with engineering processes, terminology, and documentation standards, solid understanding of change order management principles and best practices, and proficiency in Microsoft Windows applications including Word, Excel, PowerPoint, Outlook, and Visio.

Strong analytical and problem‑solving abilities; excellent written and verbal communication skills in English; demonstrated ability to thrive in a collaborative, team‑oriented environment; skilled in managing multiple priorities in a fast‑paced, deadline‑driven setting; quick learner with a proven ability to adapt to evolving tools, systems, and processes; exceptional attention to detail and accuracy.

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