Admin Assistant

LXZ & Co; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local accounting and advisory firm in Ipoh is seeking an Admin Executive to manage office administration, support clients, and ensure compliance with regulations. The ideal candidate should possess a diploma in Business Administration, have 1-2 years of experience, and be proficient in Microsoft Office. Excellent communication skills in English and Bahasa Malaysia are required. The firm values service-oriented and detail-oriented individuals who can multitask effectively.

Qualifications

• Minimum 1–2 years of relevant experience (fresh graduates are welcome).
• Well-organized and able to multitask efficiently.

Responsibilities

• Handle day-to-day administrative operations.
• Coordinate client appointments and support teams.
• Liaise with vendors and assist in event coordination.
• Ensure compliance with company policies.

Skills

Proficient in Microsoft Office

Good communication skills in English

Organizational skills

Service-oriented

Attention to detail

Education

Diploma/Degree in Business Administration or related field

Job description

Position: Admin Executive
Company: LXZ & Co (Accounting, Secretarial & Advisory Firm)
Reports to: Admin Manager / Partner

Job Description: Admin Executive

Position: Admin Executive
Company: LXZ & Co (Accounting, Secretarial & Advisory Firm)
Reports to: Admin Manager / Partner

Key Responsibilities

• Office Administration
  • Handle day-to-day administrative operations, including filing, document control, and office supplies.
  • Manage incoming and outgoing correspondence (emails, calls, couriers).
  • Assist in maintaining client records and databases.
• Client & Staff Support
  • Coordinate client appointments, meetings, and follow-ups.
  • Support company secretarial and accounting teams with documentation and client communications.
  • Prepare letters, reports, and other administrative documents.
• Operational Coordination
  • Liaise with vendors, service providers, and authorities when required.
  • Assist in event or training coordination (internal/external).
• Compliance & Confidentiality
  • Ensure all records are properly filed and maintained in compliance with company policies.
  • Handle sensitive information with discretion and professionalism.

Requirements

• Diploma/Degree in Business Administration or related field.
• Minimum 1–2 years of relevant experience (fresh graduates are welcome).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication skills in English & Bahasa Malaysia (Mandarin is an advantage).
• Well-organized, responsible, and able to multitask efficiently.

Soft Skills

• Positive attitude, proactive, and service-oriented.
• Strong attention to detail and teamwork skills.
• Able to work independently with minimal supervision.